Student Activities Assistant PTS

Associated Students Inc•Pomona, CA

3h•$0 - $17•Hybrid

About The Position

Associated Students, Inc. (ASI) is a non-profit corporation guided by a student board and managed by full-time professional staff. Established in 1963, ASI is considered part of the Cal Poly Pomona Division of Student Affairs. ASI serves over 27,000 students by providing opportunities for student engagement, employment, and a multitude of programs and services including recreation, wellness, student union, activities, student government, and childcare. ASI also has operational support areas such as human resources, financial services, information technology, facilities management, and marketing. ASI is committed to being a learning organization that values team learning, co-creation, and adaptability. The ASI Bronco Events and Activities Team (BEAT) creates collaborative and innovative programs to promote student engagement, school spirit, and personal development, and hones skills in event planning and managing art exhibits in a higher education setting.

Requirements

Must be available to attend mandatory department wide and position specific staff trainings
Strong copy and editing skills
Ability to work successfully within a team-spirited environment
Excellent communication skills with the ability to effectively communicate clearly and concisely, both orally and in writing
Ability to maintain professional work conduct
Ability to follow routine verbal and written instructions
Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
Ability to successfully complete tasks in a fast-paced, changing environment
Strong interpersonal and networking skills
Ability to make independent decisions and recommendations
Demonstrated ability to work with a diverse student population and campus community
Ability to operate a computer workstation using word processing, spreadsheet and other computer applications in use
Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States.
Student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period.
Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University.
Individuals enrolled only in Extended University are not eligible for hire.
Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term.
In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

Nice To Haves

Familiarity with working with Canva, Adobe, or another editing software, preferred
Previous event planning experience, preferred
Familiarity with ASI and BEAT programs and services, preferred
General knowledge of campus policies, preferred
Engagement in co-curricular areas of campus (clubs, organizations, athletics, etc.), preferred
California Food Handlers Card (Within 30 days of hire, training provided by ASI)

Responsibilities

Plan, develop, execute, and assist with assessment of traditional, performance, and school spirit-related events and programs
Assist with contracting artists, vendors, performers, and other agencies to obtain cost estimates and discuss event logistics
Work with Campus Catering, External vendors, and other food providers to order catering for events
Maintain positive and professional working relationships with external agencies and within the organization and campus community
Work within the boundaries of established event budgets and track expenditures and related documents
Answer phones, taking and relaying messages in a professional and courteous manner
Provide consistent, courteous, and professional customer service
Assess the needs of the students at large as it relates to programs and events
Create and maintain contact with artists, vendors, performers, and other agencies to obtain cost estimates and discuss event logistics in a professional manner
Complete financial paperwork and communicate with BEAT operations staff to ensure all documents are submitted correctly
Schedule appointments for meetings and events to ensure event details are updated and current on campus reservation systems, myBAR, and internal filing systems
Represent ASI consistent with the organization’s values, behaviors, purpose, vision and mission
Attend all required departmental and organizational team meetings, retreats and trainings
Perform other duties as assigned