Specialist, Student Activities

St. Louis Community College•Florissant Valley, MO

1d•Onsite

About The Position

The Specialist, Student Activities provides clerical, administrative, and project management support to student-facing departments. The role helps ensure efficient operations, supports student engagement and orientation initiatives, and enhances the overall student experience. The position serves as a primary contact for students, campus and district staff, and community partners. It supports student activities and college-wide events, tracks related expenditures, maintains inventories and budget spreadsheets, coordinates meetings and logistics, and assists students with basic access to college technology resources. The role generally works in an office and campus environment. Travel between campuses and to local vendors may be required depending on the assignment, and flexibility to work some evenings and weekends is required. Physical duties include walking and standing for events, campus tours, and student meetings; occasional bending, stooping, and reaching for event setup; and occasionally lifting and carrying materials and supplies weighing up to 25 pounds.

Requirements

High school diploma.
3–5 years of related experience.
Demonstrated successful experience using Microsoft Office applications, such as Word, Excel, Outlook, and PowerPoint.
Flexibility to work some evenings and weekends.
Ability to travel between campuses and to local vendors as required by assignment.
Ability to walk and stand regularly and to bend, stoop, reach, and occasionally lift and carry materials weighing up to 25 pounds.

Nice To Haves

Associate degree in Communications, Business Administration, or a related field.
1–3 years of experience (as stated for the preferred qualification).

Responsibilities

Serve as the primary point of contact for students, campus and district staff, and community partners; maintain office coverage and manage department email and phone communications.
Assist with planning and implementing student activities, including room reservations, material preparation, ordering supplies and food, and creating flyers.
Review and track expenditures related to student activities, clubs, and/or department budgets as assigned, including managing budget requests, reconciling purchases and deposits, tracking spending, and rolling over budgets.
Assist with gathering vendor documentation and quotes to support contract preparation in accordance with college purchasing procedures.
Coordinate with the supervisor and procurement staff to facilitate vendor onboarding and documentation submission for college systems as assigned.
Manage inventories, ordering lists, and budget spreadsheets for events and departmental operations.
Assist with scheduling team meetings, booking spaces, and coordinating staff availability.
Screen incoming communications and prepare draft responses or standard replies for supervisor review.
Support college-wide events by coordinating materials, supplies, communications, and logistics under supervisor guidance, where applicable.
Assist students with accessing college technology resources, including password resets and basic navigation of college platforms.