Strategic Meeting Planning Specialist - Neuromodulation

Medtronic•Fort Worth, TX

5d•Remote

About The Position

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote to enhance our competitive edge and expand our cross-functional collaboration efforts. This role will require 50% of travel to enhance collaboration and ensure successful completion of projects. Across our global Neuroscience organization, we advance care for some of medicine’s most complex neurological and spinal conditions. By combining innovative technology, data-driven insights, and deep clinical expertise, we partner with physicians and health systems to improve how patients are treated and supported throughout their care journey. Our Neuromodulation operating unit delivers advanced therapies for chronic pain, movement disorders, and nervous system conditions, offering SCS, DBS, and targeted drug delivery. Through proven technology, clinical evidence, and innovation, we provide personalized solutions that restore function and enhance quality of life. We are seeking a Strategic Meeting Planning Specialist to join our team at Medtronic. In this role, you will be an individual contributor and a key player in executing meetings and events that contribute to our organization's success. We are looking for candidates who possess strategic thinking, confidence, a global perspective, and a determination to go above and beyond. Your primary responsibilities will involve working closely with various teams, including Marketing, Medical Education, and Corporate, to execute strategies that support and drive business results. You will thrive in our fast-paced and highly visible organization, where your ability to formulate and communicate a strategy, gain alignment from senior leaders, and lead its execution will be critical.

Requirements

High School Diploma or equivalent with 4+ years of relevant experience in meeting or event planning or equivalent experience (OR Associate's Degree with 2+ years experience OR Baccalaureate Degree with 1+ year(s) experience).
U.S. work authorization

Nice To Haves

Diploma in event planning, business, marketing, communications, or advertising
Meeting planning or conventions experience in the medical device or healthcare industry
CMP (Certified Meeting Planner)
Vendor management experience
Advanced Microsoft Office Suite experience and familiarity with other tools such as Cvent, Workfront, Concur, would be helpful
French would be considered an asset

Responsibilities

In compliance with Medtronic policies and relevant regulations, plan and organize internal and external business-related meetings, symposiums, conferences, and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
Address all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payments to vendors, and managing meeting expenses.
Investigate, source, negotiate, and coordinate hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing all logistics of program functions, including but not limited to meeting space set-up, catering, arrangement of air and ground transportation.
Select, book, and coordinate AV/Production and Auxiliary Technical Services (e.g., mobile applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
Facilitate attendee experience through website & registration site design, event promotion and communication, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
Generate, analyze, and communicate event-level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
Provide on-site host & support to all guests, ensuring concierge-level hospitality and service during all events, which can include internal and external business-related meetings. Host responsibilities include receiving guests upon arrival, facilitation of executive host interactions, meeting transitions, and oversight of all logistics.
Travel up to 50%
Ability to work before and after traditional working hours (e.g., 8-5:00 PM) as well as some weekends to appropriately support events.

Benefits

Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)