Strategic Meeting Planning Specialist - CST

Medtronic•Lafayette, CO

7d•$64,800 - $97,200•Hybrid

About The Position

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. U.S. Candidates: This role offers a flexible work style that may include a combination of onsite and remote work. Please note that flexible arrangements are not guaranteed for all positions and may change over time based on business needs and facility space. Future adjustments could include transitioning to full-time onsite. Across our global Neuroscience organization, we advance care for some of medicine’s most complex neurological and spinal conditions. By combining innovative technology, data-driven insights, and deep clinical expertise, we partner with physicians and health systems to improve how patients are treated and supported throughout their care journey. Our Cranial & Spinal Technologies (CST) operating unit advances surgical care for spine and cranial conditions through an integrated ecosystem of implants, navigation, robotics, imaging, and planning tools. Platforms like AiBLE enhance precision, efficiency, and outcomes for complex procedures worldwide. We are seeking a Strategic Meeting Planning Specialist to join the CST Field Education & Training team at Medtronic. In this highly visible role, you will lead the end-to-end planning and execution of key training programs, most notably our Stealth AXiS and Cranial Workflows portfolios, while supporting broader commercial education initiatives including elements of CST National Sales Meeting (NSM). This role is ideal for a highly organized, strategic, and execution-focused professional who thrives in a fast-paced environment and can seamlessly balance logistics, stakeholder alignment, and elevated attendee experience.

Requirements

Minimum Requirements High School Diploma or equivalent with 4+ years of relevant experience in meeting or event planning or equivalent experience (OR Associate's Degree with 2+ years experience OR Baccalaureate Degree with 1+ year(s) experience).
Possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Nice To Haves

Diploma in event planning, business, marketing, communications, or advertising
Meeting planning or conventions experience in the medical device or healthcare industry
CMP (Certified Meeting Planner)
Vendor management experience
Advanced Microsoft Office Suite experience and familiarity with other tools such as Cvent, Workfront, Concur, would be helpful

Responsibilities

In compliance with Medtronic policies and relevant regulations, plan and organize internal business-related meetings, training courses and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
Address all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payments to vendors, and managing meeting expenses.
Investigate, source, negotiate, and coordinate hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing all logistics of program functions, including but not limited to meeting space set-up, catering, arrangement of ground transportation.
Select, book, and coordinate AV/Production and Auxiliary Technical Services (e.g., mobile applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
Facilitate attendee experience through website & registration site design, event promotion and communication, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
Generate, analyze, and communicate event-level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
Provide on-site host & support to all guests, ensuring concierge-level hospitality and service during all events. Host responsibilities include receiving guests upon arrival, facilitation of executive host interactions, meeting transitions, and oversight of all logistics.

Benefits

Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)