Stock Administrator

Dropbox

5d • $80,200 - $122,100

About The Position

As the Stock Administrator at Dropbox, you will administer global equity programs and contribute to the development of a growing team. The role calls for previous stock administration experience in a global setting, CEP credentials, and a commitment to providing excellent customer service to equity participants at all levels.

You will work collaboratively across Payroll, People Operations, Tax, and Accounting, and assist with special projects involving compensation planning, acquisitions, mobility, compliance, and securities law matters. Attention to detail is essential for maintaining database integrity and ensuring accurate employee equity and demographic records.

Requirements

• 1–3 years of experience in equity administration or equity compensation consulting.
• General knowledge of GAAP accounting, payroll processes, and basic taxation principles.
• Strong analytical and organizational skills.
• Excellent attention to detail.
• Ability to work effectively in a fast-paced environment.

Nice To Haves

• Experience with the Shareworks equity administration platform.
• Knowledge of applicable SEC regulations, Section 16 reporting requirements, and trading window administration.
• Completion of Level 1 or higher of the Certified Equity Professional (CEP).

Responsibilities

• Administer equity transactions, including restricted stock unit (RSU) releases and new equity award grants, in accordance with SOX controls, while maintaining complete and accurate documentation.
• Reconcile equity award activity across company, broker, and transfer agent records on an ongoing basis.
• Support SOX compliance, quarterly reviews, and year-end audits in collaboration with internal and external auditors and the global Finance team.
• Develop employee communications and educational materials to help participants understand the equity program and the value of their awards.
• Provide timely, accurate support to employees, management, and other stakeholders on equity plan questions.
• Assist with preparing and filing SEC Forms 3, 4, and 5 and supporting proxy statement disclosures, as needed.
• Support maintenance of the Workday–Shareworks integration, including monitoring data accuracy and resolving discrepancies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed