Aviation Admin Assistant
About The Position
HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional demeanor at all times. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently, anticipate needs, and contribute to a positive and productive work environment.
Requirements
- High school diploma or equivalent required
- Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
- Must pass all airport background screening requirements and possess a valid driver's license (where applicable).
Nice To Haves
- Associate's or Bachelor's degree in Aviation Management, Business Administration, Education, or related field preferred.
- Two or more years of aviation operations, training, safety, or supervisory experience preferred.
- Experience coordinating employee training programs and maintaining compliance records preferred.
- Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
- Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
- Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.
Responsibilities
- Answer and direct phone calls, take messages, and provide information to callers.
- Manage and maintain electronic and paper filing systems.
- Schedule and coordinate meetings, appointments, and conference calls.
- Prepare agendas, take meeting minutes, and follow up on action items.
- Prepare, organize, and approve payroll.
- Order and maintain office supplies, ensuring adequate stock levels.
- Maintain and organize common office areas.
- Assist with photocopying, scanning, and faxing.
- Greet and assist visitors in a professional and courteous manner.
- Draft and edit correspondence, emails, memos, and reports.
- Proofread documents for accuracy and completeness.
- Maintain and update contact lists and databases.
- Assist with the preparation of presentations and other materials.
- Assist with various administrative tasks related to projects.
- Perform other administrative and clerical duties as assigned.
- Maintain confidentiality of sensitive information.
- Contribute to a positive and collaborative team environment.
- Gather information and prepare reports as needed.
- Follow up on project-related tasks and deadlines.
Benefits
- Paid time off (vacation and sick)
- Medical, dental, and vision insurance
- 401(k) with employer match
- Employee Assistance Program (EAP)
- Career development and ongoing training
- Health savings account
- Life insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
