Statewide Competitive Procurement Administrator
About The Position
The Illinois Department of Children and Family Services is seeking an organized, professional, and results-oriented individual to serve as Statewide Competitive Procurement Administrator. Under general supervision, this position will oversee the statewide procurement processes for competitive procurements by the Department; analyzes Department policies relative to purchasing; drafts, sets BEP goals, posts, evaluates, manages, and monitors competitive solicitations for the Department; drafts, posts, and manages contracts, contract amendments, and contract renewal documents, as well as Sole Source and State Use solicitations and contracts; serves as secondary approver for the APO in the state’s e-procurement system; directs daily activities of staff in the Office of Procurement in the absence of the APO; serves as liaison to the CMS BEP Council; develops the Department’s annual BEP compliance plan and report; monitors contract compliance utilizing the CMS vendor complaint process to document vendor complaints on competitive contracts; responds to auditors regarding procurement related audit findings. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong accounting skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, with coursework in business administration or accounting.
- Requires three years of progressively responsible administrative experience in business administration, public or private accounting, budgetary planning, auditing, or a financial field.
- Requires that the experience include the drafting of competitive solicitations, the evaluation and management of requests for proposal (RFP’s) and invitations for bids (IFB’s), and the preparation and execution of contracts, including a minimum of one year of experience conducting procurements in a comprehensive e-procurement system and establishing BEP goals for competitive solicitors.
Nice To Haves
- Prefers 3 years of experience in the drafting of competitive solicitations, the evaluation and management of requests for proposal (RFP's) and invitations for bids (IFB's).
- Prefers 3 years of experience in the preparation and execution of contracts.
- Prefers 1 year of experience conducting procurements in a comprehensive e-procurement system and establishing Business Enterprise Program (BEP) goals for competitive solicitors.
- Prefers 3 years of experience working with laws, rules, and regulations relating to state and/or non-state fiscal procedures.
Responsibilities
- Oversees the statewide procurement processes for competitive procurements by the Department
- Serves as secondary approver for the APO in the state's e-procurement system
- Serves as liaison to the CMS BEP Council
- Monitors contract compliance, utilizing the CMS vendor complaint process to document vendor complaints on competitive contracts
- Develops reports and correspondence regarding the status of solicitations, services, shipments, and contract terms with vendors and Department staff
- Develops and conducts training on purchasing procedures
- Responds to auditors regarding procurement related audit findings
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
