PROCUREMENT ADMINISTRATOR

Carter Machinery•Mechanicsville, VA

1d•$64,000 - $83,000•Onsite

About The Position

Join a Company That’s Built to Elevate You. At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters. Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward.

Requirements

High school diploma or equivalent, required
Minimum four years' procurement experience, required
Advanced proficiency in Microsoft Excel, PowerPoint, and Microsoft Office Suite, required
Experience with contract review, vendor compliance tracking, sourcing strategies, and process improvement, required
Experience operating and navigating ERP systems; experience with CODA and Microsoft Dynamics (D365), a plus
Experience leading projects, developing reports and analytics, and working independently in a fast-paced environment, required
Strong knowledge of the procure-to-pay process, vendor management, and sourcing practices
General knowledge of corporate purchasing policies and financial controls
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, OneNote, Outlook, Teams)
Familiarity with ERP systems; experience with CODA and Microsoft Dynamics (D365) a plus

Nice To Haves

college degree strongly preferred
Experience with CODA and Microsoft Dynamics (D365)

Responsibilities

Facilitate preparation, distribution, and evaluation of RFPs, RFIs, and RFQs
Lead and participate in internal and external continuous improvement initiatives
Create and maintain internal department SOPs
Support with budgeting and expense forecasting through spend analysis
Review and track MSAs and vendor contracts
Coordinate vendor onboarding and ensure all required documentation is collected and accurate
Create purchase orders and troubleshoot ERP process/workflows
Administer company purchasing card (P-Card), including ordering, transaction troubleshooting, credit increase requests, and audit support
Investigate and resolve rogue spend
Process customer gift card requests
Manage corporate vendor e-commerce accounts
Advise and assist in creating intra and interdepartmental SOPs
Communicate with internal and external stakeholders to resolve payment issues
Coordinate employee travel arrangements, ensuring bookings adhere to company policy
Manage procurement inbox (email and postal)
Work in coordination with team to achieve Continuous Improvement goals and objectives
Perform various other duties as assigned