Procurement Administrator

Primary Engineering and Construction•Rocky View, AB

6d•Hybrid

About The Position

Primary Engineering and Construction Corporation (Primary) is a leading provider of professional engineering and construction services. Our diverse teams and inclusive culture are the core that powers Primary, enabling us to tailor solutions to clients' and Engineering communities’ specific needs through listening to and embracing unique perspectives. Primary connects them to what is possible today and provides a solid foundation for tomorrow. We offer an extensive array of comprehensive engineering design and design/build services encompassing power system engineering, design-build services for utilities, joint use and telecommunication design, traffic and transportation engineering, and renewable energy systems. These services cater to a diverse range of clients, including electric utility companies, developers, builders, commercial and industrial businesses, mining companies, government, and private contractors. We are driven to build long-term relationships with both our customers and employees. At Primary, we are dedicated to fostering an open and safe environment where all voices, whether from our team members, clients, or community, are valued and heard. As we grow our company, we remain committed to breaking down barriers and creating new opportunities within our industry. Please note: This is a full-time,18-month contract position As a Procurement Administrator, you'll play a key role supporting procurement, inventory, and material management for utility infrastructure projects across Alberta. Working closely with procurement, warehouse, and project teams, you'll help ensure critical materials are sourced, tracked, and delivered efficiently. This is an excellent opportunity for someone looking to build a career in supply chain and procurement within a growing organization.

Requirements

High school diploma is required.
1–3 years of experience in purchasing, procurement, inventory control, administrative support, accounts payable, or vendor management.
Strong proficiency in Microsoft Office, particularly Excel.
Knowledge of purchase order creation and tracking, vendor database management, inventory management systems, document control, and records management
Strong attention to detail, excellent communication skills, and the ability to manage competing priorities in a fast-paced environment.
Strong problem-solving skills, a customer service mindset, and the ability to build effective working relationships with suppliers and internal stakeholders.

Nice To Haves

Post-secondary certificate, diploma, or degree in Business Administration, Supply Chain Management, Commerce, Logistics, Procurement, Purchasing, or a related field is considered an asset.
Supply Chain Management Professional (SCMP) designation through Supply Chain Canada, procurement or purchasing certificates from recognized post-secondary institution, or other supply chain/logistics certifications are considered assets.
Previous experience as a Purchasing Clerk, Procurement Administrator, Administrative Assistant, or a similar role is considered an asset.
Experience with Enterprise Resource Planning (ERP) and inventory management systems; experience with Acumatica is considered an asset.
Experience in the electric utility industry or knowledge of electrical materials and distribution systems is considered an asset.

Responsibilities

Process receiving documentation and packing slips within the inventory management system.
Prepare and issue purchase orders based on bills of materials, as directed by the Procurement Specialist.
Assist with the preparation and evaluation of vendor Requests for Proposals (RFPs).
Obtain, review, and compare supplier quotations to ensure the best value, quality, and service, and follow up with suppliers as required.
Maintain vendor price list databases after receiving supplier pricing to support procurement selection and purchase order issuance.
Issue pick requests to the warehouse team and coordinate activities between procurement, inventory, and warehouse functions.
Track deliveries, support expediting, and communicate order status updates to internal stakeholders.
Assist the Team Lead/ Inventory Controller with updating inventory replenishment requirements and related records.
Assist with maintaining the inventory database in Acumatica, ensuring manufacturers, suppliers, part numbers, and replenishment parameters remain accurate and up to date.
Assist with contract administration, including document tracking, filing, and general administrative support.
Monitor and manage the shared procurement inbox, responding to inquiries and routing requests appropriately.
Reconcile supplier invoices against purchase orders and receiving documentation.
Support inventory replenishment activities and generate procurement and inventory reports as required.
Perform other administrative duties as directed by the Procurement Specialist.