Procurement Administrator

X-Energy•Oak Ridge, TN

5d•Onsite

About The Position

Enable TRISO-X's supply chain with precision procurement execution. This Procurement Administrator role manages the full lifecycle of direct and indirect purchases — from sourcing suppliers and negotiating terms to administering purchase agreements — ensuring America's first advanced nuclear fuel fabrication facility secures the goods and services it needs, when it needs them, at the right cost and with the compliance rigor a DOE-regulated, NQA-1 environment demands. You'll be the operational link between TRISO-X's internal stakeholders (engineering, manufacturing, quality, project controls) and the external supply base, identifying sources that meet X-energy's exacting specifications, negotiating terms and conditions that balance cost and compliance, and managing vendor relationships through delivery, invoicing, and closeout. This role requires someone who thrives in fast-paced procurement environments where every purchase order carries nuclear quality and programmatic consequences — you'll coordinate across functions to understand technical requirements, vet suppliers for capability and reliability, ensure purchase agreements flow down the proper contract clauses (FAR/DEAR, NQA-1, ITAR/ECI as applicable), track order status and delivery performance, resolve invoicing and payment issues, and maintain the organized procurement records that withstand audit scrutiny. Whether you're sourcing critical long-lead materials, securing specialty services, or managing high-volume indirect purchases, you'll bring the procurement discipline and attention to detail that keeps TRISO-X's first-of-a-kind fuel production mission on schedule and on budget.

Requirements

Bachelor’s degree in any field. Years of relevant experience may be in lieu of a bachelor’s degree.
U.S. Citizenship is required.
Typically, five years of experience in procurement/contracts administration is required.
Experience conducting negotiations.
Experience with federal purchasing procedures, and/or knowledge of commercial procurements.

Responsibilities

Prepare and issue request for proposals for purchases of goods and services, and conduct vendor selection in compliance with federal, customer, and company policies and procedures.
Respond to purchase requisitions with identification of multiple vendors, and vendor selection analysis.
Identify distinct requirements, provisions, and terms and conditions for vendor agreements.
Generate and disseminate information to stakeholders throughout the company regarding purchasing status, compliance, modifications, negotiations, vendor availability, and vendor selection analysis.
Review and track vendor performance and invoices for accuracy and facilitate the approval process.
Resolve issues with customers and vendors.
Generate and negotiate change orders and modifications as needed.
Maintain approved vendor list through verification that they are not listed on the Excluded Parties List (EPL) or the Denied Parties List.
Support company proposal efforts as necessary.
Maintain procurement policies and procedures.
Maintain all documents, reviews, and awards in an organized, detailed, and centralized filing system, and ensure all procurement files are compliant.
Maintain professional demeanor and behavior at all times in all forms of communication.
Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, for moderate to large-sized direct and indirect purchases, with minimal supervision.
Perform other duties as assigned by manager.