State Use Program Administrator

State of Oklahoma • Oklahoma City, OK

13d • Onsite

About The Position

As a State Use Program Administrator with OMES you will enjoy: Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually. A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Full-time 40-hour work weeks Salary up to: $89,250.00 based on education and experience.

Requirements

• Bachelor’s degree in business, procurement, contract administration, or other beneficial discipline
• One (1) year of procurement-related or transactional experience or; An equivalent combination of education and experience.
• Certification as State of Oklahoma Certified Procurement Officer Level 1 or must attain certification within 90 Days
• Knowledge of the Central Purchasing Act, State Use statutes, and Central Purchasing Administrative rules.
• Knowledge of and the ability to apply procurement ethics.
• Ability to work effectively within a team environment, participating and assisting their peers.
• Ability to pay attention to detail.
• Organizational skills.
• Problem solving skills.
• Communication skills.
• Technical, verbal, and written communication skills.
• Microsoft office skills.
• An additional one (1) year of related experience (for Level II).
• PeopleSoft Financials skills (for Level II).
• Ability to communicate with Suppliers and agencies (for Level II).
• Advanced Microsoft Office skills (for Level II).
• Advanced written and verbal communication skills (for Level II).
• Leadership skills (for Level II).
• Provide Training to onboarding employees and agencies when new processes are introduced (for Level II).

Responsibilities

• Manages the full lifecycle of State Use contracts, from initial product/service approval to contract execution and ongoing administration.
• Conducts detailed analysis of State Use program data to identify trends, opportunities for improvement, and areas of non-compliance.
• Prepares comprehensive reports and presentations on State Use program performance for various stakeholders.
• Assists in the preparation and distribution of State Use program documentation, including policies, procedures, and training materials.
• Develops and delivers training sessions to state agencies on State Use program requirements and best practices.
• Maintains accurate records and databases related to State Use contracts, vendors, and purchasing activity.
• Serves as a liaison between State Use vendors, state agencies, and the State Use Committee, facilitating communication and resolving issues.
• Develops and implements strategies to promote the growth and utilization of the Oklahoma State Use Program among state agencies.
• Recommends and implements process improvements for both the State Use program and Category Management support functions.
• Assists Category Managers with data entry, report generation, and basic market research for various procurement categories.
• Interprets and applies complex state and federal procurement regulations and advises internal and external stakeholders.
• Other duties as assigned

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level