Part-Time Staffing & Scheduling Coordinator

i9 Sports - East Columbus, OH • Columbus, OH

1d • $18 - $22 • Hybrid

About The Position

i9 Sports East Columbus is looking for a highly organized, proactive, and dependable Staffing & Scheduling Coordinator to help build and maintain a strong team of coaches, referees, coordinators, and site managers across youth sports programs. This role is ideal for someone who enjoys working with people, recruiting, organization, and problem-solving, with the primary goal of ensuring the right people are in the right positions at the right locations before they are needed. This is more than a data-entry or scheduling position; the successful candidate will own the development of a year-round staffing pipeline, candidate and employee communication, onboarding coordination, and ensuring programs are properly staffed each season.

Requirements

• Highly organized and detail-oriented.
• Strong communicator who is comfortable talking with applicants and employees.
• Proactive and able to identify problems before they become emergencies.
• Comfortable managing multiple priorities at the same time.
• Dependable and responsive.
• Comfortable using email, text messaging, spreadsheets, and online systems.
• Able to work independently while also collaborating with the Program Director and Site Managers.
• Comfortable working in a seasonal environment where staffing needs can change quickly.
• Enjoys working with people and helping build a team.

Nice To Haves

• Experience in recruiting or hiring
• Experience in staff scheduling
• Experience in human resources
• Experience in youth sports
• Experience in hospitality
• Experience in customer service
• Experience in event management
• Experience in team management
• Experience in administrative or operations coordination
• Previous youth sports experience is not required.

Responsibilities

• Build and maintain a year-round pipeline of potential coaches, referees, coordinators, and site managers.
• Post positions on job boards, social media, schools, community groups, and other recruiting sources.
• Review applications and identify qualified candidates.
• Conduct initial candidate communications and interviews.
• Follow up with applicants throughout the hiring process.
• Reconnect with strong former employees and coaches before each season.
• Maintain a pool of qualified backup staff.
• Assist with creating staff schedules across multiple sports and locations.
• Match employees to positions based on availability, experience, qualifications, and location.
• Communicate schedules and assignments to staff.
• Monitor availability and identify potential staffing gaps before they become problems.
• Handle schedule changes and help find replacements for call-offs.
• Maintain accurate staffing and scheduling records.
• Help new employees complete required hiring paperwork and background checks.
• Communicate expectations, pay rates, schedules, and job responsibilities.
• Coordinate training and ensure new employees are ready before their first shift.
• Maintain accurate employee information and availability.
• Maintain regular communication with coaches, referees, coordinators, and site managers.
• Follow up with employees regarding availability and scheduling.
• Track reliability, attendance, and staff performance.
• Identify dependable employees who may be ready for additional responsibility.
• Help create a positive staff experience that encourages employees to return season after season.
• Review upcoming program schedules and registration numbers to identify staffing needs.
• Develop staffing plans for upcoming seasons.
• Begin recruiting well before each season begins.
• Maintain an active pipeline of potential employees even when positions are not immediately open.
• Help ensure every program and location has adequate staffing before opening day.

Benefits

• Bonus based on performance
• Employee discounts
• Flexible schedule with the ability to work remotely for many administrative responsibilities.
• Opportunity to take ownership of an important part of our operation and potentially grow into a larger staffing, recruiting, or operations role as our programs continue to expand.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed