Staffing/Program Coordinator

Leidos•Columbia, MD

3d•$92,300 - $166,850

About The Position

Leidos is seeking a highly organized, proactive, and detail-oriented Staffing/Program Coordinator to support staffing, personnel onboarding, workforce administration, and day-to-day operations for a program in its Intel Sector. The program supports a customer’s Operations organization through rapid prototyping, new development, and advanced technology research, including work in visualizations, analytics, and intelligence tradecraft. The coordinator serves as a central point of contact for staffing and administrative activities, working with Talent Acquisition, Security, Human Resources, Subcontracts, Finance, the PMO, subcontractors, teammates, and the customer. The role manages the staffing lifecycle, supports new-hire onboarding and employee departures or transfers, maintains personnel and staffing records, tracks training and access requirements, and prepares recurring metrics and reports. It also provides administrative coordination to program personnel and PMO requirements while ensuring compliance with program requirements and contractual deliverables. Candidates must possess an active TS/SCI with polygraph.

Requirements

Demonstrated experience in staffing coordination, program administration, or a related field.
Bachelor’s degree and 8 years of relevant experience.
Strong organizational and time-management skills, including the ability to manage multiple tasks, deadlines, and competing priorities.
Excellent written and verbal communication skills and the ability to coordinate effectively with employees, subcontractors, management, and customers.
Experience maintaining staffing trackers and personnel rosters.
Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and SharePoint.
Strong attention to detail and commitment to maintaining accurate records and reports.
Excellent problem-solving skills and ability to resolve administrative and system-access issues.
Ability to handle confidential personnel information professionally and exercise sound judgment.
Ability to work independently while collaborating effectively with cross-functional teams.
Active TS/SCI clearance with polygraph.

Nice To Haves

Experience supporting a government contract, federal program, or large, multi-organizational program.
Familiarity with Leidos staffing and onboarding processes, subcontractor coordination, and PMO operations.
Experience coordinating security processing, account provisioning, customer-network access, and employee onboarding.
Familiarity with labor categories, candidate qualification, and subcontractor staffing processes.

Responsibilities

Coordinate program staffing, including opening vacancies, processing candidates, and tracking positions from identification through placement.
Partner with Talent Acquisition, Security, the PMO, Human Resources, Subcontracts, Finance, and the customer to facilitate staffing activities.
Serve as the primary point of contact for subcontractor staffing needs and coordinate staffing activities with teammates.
Review and qualify candidates; coordinate interviews among candidates, teammates, and the PMO; follow up with hiring leads; and communicate interview feedback to teammates.
Prepare, coordinate, and distribute documentation and notifications for job offers, personnel transfers, employee departures, and other workforce updates.
Create, publish, and maintain job vacancies in Frontier and track current and anticipated staffing requirements.
Maintain and update PUFFY’s Confluence page on the customer network, keeping information accurate, current, and organized.
Prepare, maintain, and deliver weekly staffing rosters and organizational charts to the customer.
Compile, maintain, and deliver monthly ITAR reports.
Prepare biweekly Business Analyst staffing reports.
Host biweekly Leidos Talent Acquisition staffing teleconferences and distribute updated vacancy spreadsheets and staffing information.
Host weekly teammate teleconferences and distribute updated vacancy spreadsheets.
Manage onboarding for new Leidos employees and subcontractor personnel assigned to the program.
Coordinate first-day instructions, support new-employee orientation and onboarding, and manage related administrative tasks.
Initiate and track customer-network corporate accounts, Leidos accounts, and other required system accounts and access.
Manage and maintain IDM accounts and keep personnel information accurate and up to date.
Troubleshoot teammate issues accessing and using the Vector Staffing portal.
Submit, coordinate, and track required employee training; monitor completion and maintain accurate training records.
Prepare and deliver weekly training metrics to the customer.
Provide day-to-day administrative and coordination support for program personnel and PMO requirements.
Oversee administrative office functions and coordinate ordering supplies and other resources needed by the PMO.
Maintain and update asset lists, distribution lists, token distribution lists, and organizational charts for the PMO and customer.
Handle sensitive personnel and staffing information appropriately and maintain confidentiality.