Staffing/Program Coordinator

Leidos•Columbia, MD

About The Position

Leidos is seeking a highly organized, proactive, and detail-oriented Staffing/Program Coordinator to support program staffing, personnel onboarding, workforce administration, and day-to-day program operations in its Intel Sector. The coordinator serves as a central point of contact for staffing and administrative activities, working with Talent Acquisition, Security, Human Resources, Subcontracts, Finance, the PMO, subcontractors, and the customer. The role manages the staffing lifecycle, onboarding and employee departures or transfers, personnel records, training and access requirements, and recurring staffing metrics and reports. The program supports a customer Operations organization through rapid prototyping, new development, and advanced technology research in a collaborative, fast-paced environment. The position also provides administrative support to program personnel and PMO requirements, maintains program records and resources, and ensures compliance with program requirements and contractual deliverables. Candidates must possess an active TS/SCI with polygraph.

Requirements

Demonstrated experience in staffing coordination, program administration, or a related field.
Bachelor’s degree and 8 years of relevant experience.
Strong organizational and time-management skills, including the ability to manage multiple tasks, deadlines, and competing priorities.
Excellent written and verbal communication skills and the ability to coordinate effectively with employees, subcontractors, management, and customers.
Experience maintaining staffing trackers and personnel rosters.
Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and SharePoint.
Strong attention to detail and commitment to maintaining accurate records and reports.
Excellent problem-solving skills and ability to resolve administrative and system-access issues.
Ability to handle confidential personnel information professionally and exercise sound judgment.
Ability to work independently and collaborate effectively with cross-functional teams.
Active TS/SCI with polygraph.

Nice To Haves

Experience supporting a government contract, federal program, or large, multi-organizational program.
Familiarity with Leidos staffing and onboarding processes, subcontractor coordination, and PMO operations.
Experience coordinating security processing, account provisioning, customer-network access, and employee onboarding.
Familiarity with labor categories, candidate qualification, and subcontractor staffing processes.

Responsibilities

Coordinate program staffing, including opening vacancies, processing candidates, and tracking positions from identification through placement.
Coordinate staffing activities with Talent Acquisition, Security, the PMO, Human Resources, Subcontracts, Finance, the customer, and subcontractors.
Review and qualify candidates, coordinate interviews, follow up with hiring leads, and communicate interview feedback to teammates.
Prepare, coordinate, and distribute documentation and notifications for job offers, personnel transfers, employee departures, and other workforce changes.
Create, publish, and maintain job vacancies in Frontier and track current and anticipated staffing requirements.
Maintain and update PUFFY’s Confluence page on the customer network.
Prepare, maintain, and deliver weekly staffing rosters and organizational charts to the customer.
Compile, maintain, and deliver monthly ITAR reports and prepare biweekly Business Analyst staffing reports.
Host biweekly Leidos Talent Acquisition staffing teleconferences and weekly teammate teleconferences, distributing updated vacancy spreadsheets and staffing information.
Manage onboarding for new Leidos employees and subcontractor personnel, including first-day instructions, orientation, and related administrative tasks.
Initiate and track customer-network corporate accounts, Leidos accounts, and other required system accounts and accesses.
Manage and maintain IDM accounts and keep personnel information accurate and current.
Troubleshoot teammate issues accessing and using the Vector Staffing portal.
Submit, coordinate, and track required employee training; monitor completion and maintain training records.
Prepare and deliver weekly training metrics to the customer.
Provide day-to-day administrative and coordination support for program personnel and PMO requirements.
Oversee administrative office functions and coordinate ordering supplies and other resources for the PMO.
Maintain and update asset lists, distribution lists, token distribution lists, and organizational charts for the PMO and customer.
Handle sensitive personnel and staffing information appropriately and maintain confidentiality.