Staffing Coordinator

UVA Community Health•Manassas, VA

15d•$18 - $24•Onsite

About The Position

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world-class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home. As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people’s lives every day.

Requirements

High School Diploma or GED Required
2 years of office environment experience required.
Demonstrates proficiency with word processing, spreadsheet skills, PowerPoint and other Microsoft Office applications.
Must be able to secure and maintain private and confidential information.
Requires excellent ability to effectively communicate with hospital staff and ability to successfully complete generic and department-specific skills validation and competency testing.
Must be detail oriented.
Must have the ability to work independently with minimal direct supervision.
Ability to analyze and problem solve.

Nice To Haves

Working knowledge of Time and staffing preferred (scheduler or staffer experience preferred).

Responsibilities

Performs all staffing and scheduling functions including placement of Staffing Office employees through the use of Time and Staffing system to ensure the most efficient allocation of available Staffing office staff.
Greets and assists visitors to the department.
Answers all incoming telephone calls and provides accurate information as needed.
Attends assigned meetings, records minutes, and maintains meeting attendance records.
Maintains calendars for executives and leaders.
Maintains an organized filing system to easily access information as needed.
Arranges and provides operational support for meetings and/or events, as well as conferences, conference calls, and video conferences.
Plans and coordinate travel arrangements as needed.
Works with staff and vendors to collect and submit invoices.
Collects invoices for department services, if applicable.
Files Expense Reports.
Submits requests for disbursement to Accounts Payable.
Works with suppliers and vendors to ensure that the department has the required supplies on hand.
Orders supplies and maintain inventory for department.
Completes requisitions and sends to Purchasing Department or vendor.
Receives and distributes supplies.
Completes timekeeping duties accurately and by prescribed deadlines.
Tracks attendance occurrences and submit reports to the supervisor and director as requested.
Determines the need for corrective action as appropriate.
Processes requests for employee access in a timely manner.
Maintains access records on each employee for compliance standards.
Terminates accesses that are no longer needed.
May require the use of safety equipment, such as HEPA mask, for infection prevention.
On call responsibilities as directed.
Ability to travel between campus buildings, remote facilities, and out of town as needed.