Staffing Coordinator

The McGuire Group•Tonawanda, NY

About The Position

North Gate Health Care Facility is seeking a Staffing Coordinator to coordinate and manage nursing department staffing schedules, maintain accurate scheduling and attendance records, and support appropriate staffing coverage for quality resident care. The role involves managing schedules and open shifts, responding to changing staffing needs, maintaining staffing and payroll-related information, and communicating staffing matters with nursing leadership, administration, Human Resources, and Payroll. The position works Monday through Friday on days.

Requirements

High school diploma or equivalent required; an associate’s degree is preferred.
At least 6 months of experience working in a nursing position and prior experience with scheduling and staffing in a healthcare facility.
A CNA, LPN, or RN license is required.
Strong organizational, time-management, and scheduling skills.
Experience using staffing, scheduling, payroll, and timekeeping systems, including UKG.
Ability to manage multiple priorities and adapt to changing staffing needs.
Strong communication, teamwork, and conflict-resolution skills.
Knowledge of healthcare staffing practices, attendance management, and labor agreements.
Ability to maintain confidentiality and comply with HIPAA requirements.
Strong attention to detail and commitment to accuracy.

Nice To Haves

Associate’s degree.
One year of experience working in a nursing position.

Responsibilities

Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage.
Use staffing resources appropriately, including regular staff, overtime, staffing pools, and agency personnel, in accordance with facility requirements and labor agreements.
Process staff schedule and time-off requests before schedule finalization.
Submit staffing requests to staffing pools and assist in securing coverage for open shifts.
Maintain and update the master staffing schedule and daily staffing records.
Monitor staffing levels and adjust schedules to address call-offs, no-shows, leaves of absence, workers’ compensation cases, and terminations.
Communicate staffing vacancies, agency usage, and staffing concerns to nursing leadership and administration.
Maintain attendance records and track call-offs, tardiness, and attendance-related concerns.
Prepare attendance-related disciplinary documentation for nursing leadership review.
Enter and maintain scheduling and payroll-related information in UKG and other company systems.
Update electronic timecards and ensure payroll-related documentation is submitted accurately and on time.
Coordinate staffing-related communication with Human Resources and Payroll departments.
Complete and submit weekly vacancy reports.
Schedule companion aides and maintain facility transportation logs, if applicable.
Perform additional duties as assigned by the Director of Nursing, Administrator, or Supervisor.