Staffing Coordinator

Legends Global•Los Angeles, CA

1d•Onsite

About The Position

Born from performance and inspired by icons, Legends has created a legacy of success, delivery and results with the icons of global sports, entertainment and business. Our passion for delivering remarkable experiences, at every occasion, has enabled us to redefine the role of a service provider and set a new expectation within the industry. Legends’ Mission is to supply our partners a best-in-class turnkey solution for their live entertainment venues through innovation and excellence. We are a different kind of company doing things a different way bringing new ideas and approaches to delight the fan built on a strong partnership with our clients. As a team’s service partner, Legends is responsible for the vast majority of the direct fan interactions - The Moments of Truth – when lifelong memories are created and experiences are defined. For that reason, we believe in the honor of service, where no request is unreasonable and going the extra mile isn’t the exception, it’s the expectation. The Staffing Coordinator is responsible for executing scheduling for Legends at the Los Angeles Memorial Coliseum. The Staffing Coordinator is responsible for the coordination of staffing, new hire processing, and timekeeping functions with oversight from the Human Resources Manager. The position is responsible for staffing of part-time seasonal staff, and consistently finding new and creative ways to attract staff including partnerships with local and community organizations.

Requirements

All applicants must be at least 18 years of age.
Ability to interact with co-workers in order to ensure compliance with company service standards.
Must be able to read, speak and write English Language in order to communicate with guests.
Ability to work all venue events, including: extended hours, nights, weekends, and holidays

Nice To Haves

Dynamic, outgoing, high-energy personality.
Strong written and verbal communication skills; can effectively communicate and relate to all levels within and outside the organization; creates and builds positive and productive relationships
Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly.
Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow.
Can manage people and resources to get projects completed; has a strong ability to multi-task in a fast paced, team orientated setting and keep order.
Detail Oriented
Professional demeanor with the aptitude to interact with poise and upholding the company name.
Ability to perform duties above expectations with little supervision.
Proficient in Microsoft Office, database and internet searching skills.

Responsibilities

Prepare all required departmental correspondence and documents in a timely manner.
Provide accurate and detailed reports to facilitate proper allocation of staffing, time and resources during events.
Align with the General Manager and Department Managers to schedule the appropriate number of staff for each event.
Responsible for communicating all information for a function to the employees to include report time, uniform requirements, and responsibilities.
Explaining all program details, meeting with prospective new employees and scheduling them for training classes, event days, and other programs as needed.
Ensure employees have fulfilled required training and comply with federal and state laws.
Assign staff to appropriate locations on event day.
Assist in recruiting and hiring of staff
Build and maintain relationships with all surrounding communities and employment agencies
Developing and implementing new staffing techniques to bring in a better quality and quantity of staff
Ensure compliance with Legends Operating Standards and HR policies to maintain brand integrity
Assist with payroll entries.
Data Entry as needed for month end and year end reports.
Accountable for the upkeep and maintenance of all employee files.
Assists with opening/closing shift duties.
Other duties as assigned
Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training.
Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day that the safety incident has been reported to you.