Staffing Coordinator

Allina Health System • Coon Rapids, MN

2d • Hybrid

About The Position

The Staffing Coordinator coordinates staff assignments to support patient care needs and provides scheduling support in accordance with staffing and scheduling guidelines. The role uses staffing technology and applicable policies, including bargaining unit contracts, to help meet facility staffing needs and maintain accurate schedules and timecards. The position also communicates staffing updates, reports staffing status, and supports department operations. This is a hybrid position; candidates must be within commuting distance of Mercy Hospital. The role is listed at .7 FTE (56 hours per two-week pay period), with a combination of 8- and 12-hour day shifts, including shifts from 3:00 AM–11:30 AM and 4:00 AM–4:30 PM. Every-third-weekend rotation applies, and on-call may be required.

Requirements

• Must be at least 18 years of age.
• Education and/or experience sufficient to meet the required functional competencies listed in the job description.
• Basic computer skills, including knowledge of and ability to use Windows, Word, and Excel.
• Ability to work the stated combination of 8- and 12-hour day shifts and every-third-weekend rotation; on-call may be required.
• Candidates must be within commuting distance of Mercy Hospital.

Nice To Haves

• High school diploma or GED is preferred.
• Post-secondary education is preferred.
• 0 to 2 years of experience working in a fast-paced medical environment, with the ability to identify priorities, work independently, problem-solve, and multitask.

Responsibilities

• Use staffing technology to allocate staff to meet healthcare facility needs.
• Request daily per diem agency staff as needed.
• Document staff assignments and code schedules to ensure timecard accuracy.
• Use basic problem-solving to identify staff allocations that meet the needs of supported units.
• Anticipate staffing needs for areas supported by the staffing office.
• Communicate staffing changes, openings, and scheduling adjustments to staff using an electronic communication system.
• Apply bargaining unit contracts to understand their effect on staffing processes and policies.
• Forecast staffing needs using applicable technology.
• Report staffing status to house supervisors and department leaders.
• Perform data entry using basic computer skills.
• Communicate regularly by phone with internal and external customers using appropriate phone etiquette.
• Orient new staff and others to the role or tasks when needed.
• Refer questions and problems to senior staffing coordinators and other leaders as appropriate.
• Attend and participate in staff huddles and department meetings.
• Perform other duties as assigned.

Benefits

• Medical and dental benefits.
• PTO/time away.
• Retirement savings plans.
• Life insurance.
• Short-term and long-term disability.
• Voluntary benefits, including vision, legal, and critical illness coverage.
• Tuition reimbursement or continuing medical education, as applicable.
• Student loan support and benefits to navigate the Federal Public Service Loan Forgiveness Program.
• Well-being resources, including well-being dollars, dedicated well-being navigators, programs, activities, articles, videos, personal coaching, and tools.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED