Staffing Coordinator (Float Pool) - Vanderbilt University Hospital

Vanderbilt University Medical Center•Nashville, TN

9h•Onsite

About The Position

The Staffing Coordinator for the VUH Inpatient Float Pool coordinates and manages scheduling for the float pool team, ensuring adequate staffing coverage across multiple departments, units, or facilities. The role balances employee availability, skill sets, and organizational requirements to create effective schedules, support operational continuity, and promote appropriate staff placement for patient care. The position is based at Vanderbilt University Hospital’s Main Campus and works three 12-hour shifts per week, with shifts rotating between 8:00 AM–8:00 PM and 8:00 PM–8:00 AM, as well as rotating days according to team needs, including weekends and holidays. The coordinator allocates core nursing and agency staff, partners with managers, leadership, and educators on workforce planning, matches float pool staff to assignments based on skills, certifications, and preferences, and serves as the main contact for staff scheduling questions and updates. The role also analyzes scheduling patterns, uses scheduling, timecard, and compliance systems, maintains personnel files and attendance records, and prepares reports and documentation. Additional duties may be assigned. The position calls for relevant work experience at the four-year experience level and a high school diploma or GED. Vanderbilt Health describes its benefits as including health, dental, and vision insurance, a 403(b) retirement plan with company match, paid time off, tuition assistance, and career growth ladder opportunities.

Requirements

High school diploma or GED.
Four years of relevant work experience.
Knowledge and application of human resources policies and procedures at a fundamental-awareness level.
Intermediate ability to access database information and prepare ad hoc reports.
Intermediate data analysis skills.
Intermediate clerical and administrative skills, including record maintenance, scheduling, data entry, filing, document preparation, and spreadsheet preparation.
Novice ability to monitor costs, expenses, and revenue in relation to budgeted amounts.

Responsibilities

Optimize allocation of core nursing staff and agency employees to ensure adequate coverage across units.
Partner with department managers, leadership, and educators to support workforce planning and staffing initiatives for current and new staff.
Match float pool staff to assignments based on skills, certifications, and preferences while following organizational guidelines.
Serve as the primary contact for float pool staff regarding scheduling inquiries, changes, and updates.
Track and analyze scheduling patterns to identify process improvements and forecast future staffing needs.
Use scheduling software or tools, timecard management systems, and compliance systems to maintain records, track compliance, and run reports.
Maintain personnel files and staff attendance records; compile data, analyze information, summarize findings, and prepare reports and other requested documentation.
Perform additional duties as assigned.