Staffing Coordinator - Nursing Adminastrion

Chino Valley Medical Center•Chino, CA

6d•$23 - $26

About The Position

The Staffing Coordinator provides staffing and scheduling support for assigned departments. In collaboration with the Chief Nursing Officer (CNO) and department leadership, the coordinator supports the creation and revision of department schedules, matching departmental needs with available personnel and meeting schedule-posting deadlines under hospital policy or a Collective Bargaining Agreement (CBA). The role schedules staff productively and cost-effectively using organizational staffing strategies, evaluates and adjusts daily staffing, and coordinates replacements for paid time off, sick leave, leaves of absence, and other unexpected circumstances. The coordinator obtains staffing needs from assigned departments at regular intervals during the shift and rounds actively in units to adjust staffing in real time, including flexing, floating, or filling gaps. The role participates in hospital position-control meetings with C-Suite, reviews schedules and staffing reports, and forecasts staffing requirements to help avoid emergencies. The position also supports the hospital’s review and approval process for supplemental agency personnel requests. The coordinator promptly reviews contracted labor candidates, submits qualified candidates to the CNO and department leadership for placement decisions, updates agency candidate orders in the Vendor Management System (VMS), and ensures agency personnel have complete compliance files in the VMS. In collaboration with Finance, the coordinator reconciles VMS invoices for agency hours and charges and works to establish a pattern of agency reduction.

Requirements

High school diploma or equivalent.
Experience and proficiency with Microsoft Office applications.
Strong interpersonal communication skills.
Ability to excel in a fast-paced environment.

Nice To Haves

Healthcare experience, preferably in an acute care setting.

Responsibilities

Support creation and revision of department schedules in collaboration with the CNO and department leadership, matching departmental needs to available personnel.
Meet schedule-posting deadlines according to hospital policy or the applicable Collective Bargaining Agreement.
Schedule staff productively and cost-effectively using organizational staffing strategies.
Evaluate and revise daily department staffing, including arranging replacements for planned and unexpected absences.
Collect staffing needs from assigned departments at regular intervals throughout the shift and round in units to make real-time staffing adjustments, including flexing, floating, or filling gaps.
Participate in hospital position-control meetings and work with C-Suite to review schedules and staffing reports.
Forecast staffing needs to help avoid staffing emergencies.
Support the review and approval process for requests for supplemental agency personnel.
Review contracted labor candidates promptly, determine qualifications, and submit qualified candidates to the CNO and department leadership for placement decisions.
Update agency candidate orders in the Vendor Management System (VMS) and ensure incoming agency personnel have complete compliance files in the VMS.
Work with Finance to reconcile VMS invoices for agency hours and charges.
Establish a pattern of agency reduction.