Staff Operations Coordinator

Booz Allen Hamilton•Honolulu, HI

1d•$52,900 - $108,000

About The Position

Efficient and innovative management is essential to ensure seamless operations and support organizational goals. That's where you come in. We're seeking an office management professional who can apply technical expertise to play a critical role in the complex coordination and synchronization of operations and mission activities in support of senior client leaders and organizations. You'll execute independent decisions within established guidelines and ensure appropriate levels of discretion while handling highly sensitive and confidential data. You’ll do all this with a high attention to detail and professionalism as you manage daily workloads and adjust based on revised priorities. As a Staff Operations Coordinator on our team, you’ll use your analytical, strategic, and operational expertise skills to support a full range of front office and senior staff operations and functions, including calendar and event management, event coordination, protocol activities, and material and document preparation. You’ll serve as a liaison between the company, service vendors, and stakeholders, and you’ll facilitate records management. You’ll create efficiencies by implementing standardized procedures and operations to help mitigate risk. You’ll be a trusted advisor to senior leaders, and we’ll look to you to identify, analyze, and evaluate complex systems, policies, and processes. Work with us to ensure improved management of information and mission success through careful analysis, coordination, and effective communication. Your organizational skills, problem solving, and attention to detail will make our organization better, faster and more mission capable. Join us. The world can’t wait.

Requirements

Experience as an executive officer, military staff officer, action officer, executive assistant, or administrative assistant in an Army, Service Component Command, Combatant Command, or Joint intelligence environment
Experience with protocol activities, including managing and coordinating distinguished visitor visits, and high-level briefings, meetings, events, ceremonies or functions
Experience in scheduling, synchronizing, deconflicting, and managing near-term and long-range calendars for appointments, meetings, conferences, speaking engagements, and travel
Experience with using Microsoft Office products and the Office 365 environment, including Word, PowerPoint, Excel, and SharePoint, to review and accurately proofread a variety of correspondence to include sensitive, confidential, and classified documents
Experience with working across multiple departments to coordinate details of staff actions, events, and activities
Ability to multi-task and work in a dynamic environment with a high attention to detail
Ability to communicate and present clear, concise, and timely information both written and orally with senior level staff
TS/SCI clearance
HS diploma or GED and 9+ years of experience in a professional work environment, Associate's degree and 7+ years of experience in a professional work environment, or Bachelor's degree and 3+ years of experience in a professional work environment

Nice To Haves

Experience as an Executive Assistant at the Director and Flag Officer, Senior Executive Service, or civilian C-Suite level
Experience with Army or Indo-Pacific exercises, operations, activities, and investments
Experience with project coordination, including knowledge management, strategic communications, and information management
Experience with action or task management systems, including assignment, tracking, and response coordination and submission

Responsibilities

Support a full range of front office and senior staff operations and functions, including calendar and event management, event coordination, protocol activities, and material and document preparation.
Serve as a liaison between the company, service vendors, and stakeholders.
Facilitate records management.
Create efficiencies by implementing standardized procedures and operations to help mitigate risk.
Identify, analyze, and evaluate complex systems, policies, and processes.
Ensure improved management of information and mission success through careful analysis, coordination, and effective communication.