Staff Integration Lead

GAI Consultants • Homestead, PA

6d • Hybrid

About The Position

The Staff Integration Lead helps re-envision and continuously improve GAI’s onboarding and early-integration process so new employees feel comfortable and become productive as soon as possible. The role reviews existing systems, proposes enhancements, and leads key parts of the employee experience from accepted offer through early integration. It coordinates hiring and onboarding activities, builds trusted relationships across the organization, and improves the systems and processes used to welcome and support employees.

The role leads screenings, background checks, documentation, HRIS entry, orientation, new-hire check-ins, and exit interviews. It manages the Form I-9 lifecycle for onsite and remote employees, maintains accurate and confidential personnel records, uses feedback to improve HR systems and processes, and models GAI’s safety culture.

The position follows a hybrid schedule, with one to two remote days and two to three days in a GAI office each week. Occasional travel to other GAI offices, typically once or twice per year, is expected. The role offers opportunities to take ownership of employee programs, lead improvements, influence People & Culture strategy, and build HR expertise. Quarterly participation in local SHRM events is also included.

Requirements

• Bachelor’s degree and eight years of progressive HR experience.
• Six or more years using an HRIS or applicant tracking system, such as UKG, Sage, Workday, ADP, or Oracle.
• Strong process-management skills and attention to accuracy and detail.
• Strong writing, speaking, listening, and presentation skills.
• Ability to independently manage multiple time-sensitive workflows.
• Ability to build trust, provide responsive service, and contribute across teams.
• Discretion in handling confidential and sensitive information.
• Proficiency with relevant Microsoft 365 applications.

Nice To Haves

• An HR certification or plans to pursue one.
• Quarterly participation in local SHRM events is described as an opportunity to stay connected to new ideas and the HR community.

Responsibilities

• Review the existing onboarding and early-integration system and propose enhancements or changes as needed.
• Lead the employee experience from accepted offer through early integration.
• Coordinate with candidates, hiring managers, and internal teams to create a seamless onboarding transition.
• Lead screenings, background checks, documentation, and HRIS entry.
• Lead new-hire orientation, check-ins, and exit interviews.
• Manage the Form I-9 lifecycle for onsite and remote employees.
• Use feedback to improve HR systems, tools, and processes.
• Maintain accurate and confidential personnel records.
• Perform work safely and uphold company standards.
• Travel occasionally to other GAI offices, typically once or twice per year.

Benefits

• Competitive, market-based compensation.
• Performance-driven recognition and development bonuses.
• Medical, dental, and vision plans.
• Company-paid short-term and long-term disability.
• Company-paid life insurance.
• Employee Assistance Program and wellness resources.
• Generous paid time off and seven paid holidays.
• One additional floating holiday.
• Paid maternity, paternity, and adoption leave.
• 401(k) with company match.
• Tuition reimbursement.
• Support and rewards for professional development and certifications.
• Employee discounts.
• Hybrid work schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior