Staff Assistant (Secret Clearance)
About The Position
Aalis Management Consulting is seeking detail-oriented Staff Assistants to provide high-level administrative, operational, and executive support to senior federal government leadership. The role involves managing sensitive correspondence, coordinating executive priorities, and ensuring official government documentation is processed accurately and on time. The position is based in Washington, D.C., and may require travel to Tucson, Arizona; Houston, Texas; Portsmouth, New Hampshire (two locations); Philadelphia, Pennsylvania; and Arlington, Virginia. A government Secret security clearance is required, and applicants must be U.S. citizens.
Requirements
- At least 3 years of relevant administrative, staff support, or executive support experience.
- Bachelor's degree from an accredited institution.
- Experience preparing, reviewing, editing, and coordinating professional correspondence and official documentation.
- Strong written communication, proofreading, and editorial skills.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and SharePoint.
- Ability to manage competing priorities, meet strict deadlines, and maintain accuracy.
- Experience coordinating with senior leadership and multiple stakeholders.
- Strong attention to detail, organizational skills, and professional judgment.
- Government security clearance required; applicants must be U.S. citizens.
Nice To Haves
- Previous experience supporting a federal government agency in a staff assistant or executive administrative capacity.
- Familiarity with Department of State, Consular Affairs, or Passport Services operations.
- Experience coordinating government document clearance, routing, and approval processes.
- Experience supporting senior government officials, including Deputy Assistant Secretaries, Managing Directors, or equivalent leadership.
- Advanced SharePoint experience, including document organization, version control, and workflow tracking.
Responsibilities
- Provide administrative and operational support to senior government executives, directors, and leadership teams.
- Coordinate the preparation, review, routing, and clearance of official government correspondence, memoranda, reports, and briefing materials.
- Review and edit documents for accuracy, grammar, consistency, formatting, and compliance with established procedures.
- Manage information flow between executive offices, internal departments, and external stakeholders.
- Track assignments, action items, document approvals, and deadlines to ensure timely completion.
- Prepare executive-level correspondence, meeting materials, presentations, and status updates.
- Maintain organized electronic records, shared documents, and tracking systems using Microsoft Office and SharePoint.
- Coordinate with government personnel to resolve documentation issues, obtain required approvals, and support operational priorities.
- Use sound judgment when handling sensitive information and time-critical assignments.
- Identify opportunities to improve administrative workflows, document management, and communication processes.
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What This Job Offers
Job Type
Full-time
