Program Assistant (Active Secret Clearance)

Seneca Holdings•Arlington, VA

1d•Onsite

About The Position

White Pine Innovations is seeking a highly organized and detail-oriented Program Assistant to support the Defense Security Cooperation University (DSCU) in Arlington, Virginia. The ideal candidate will provide critical administrative, scheduling, and program coordination support to senior leadership and staff, helping ensure the efficient execution of key organizational initiatives. This role requires strong communication skills, exceptional attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced, mission-focused environment. The Program Assistant will serve as a trusted administrative resource by coordinating meetings and events, preparing executive-level correspondence and briefing materials, tracking program activities, and supporting special projects. Successful candidates will possess strong organizational abilities, professionalism, and a commitment to supporting national security and defense cooperation objectives.

Requirements

Active Secret Security Clearance
Familiar with Microsoft Word, Excel, Power Point and Outlook.
Have organization and time management skills.
Exceptional interpersonal and communication skills, as well as the ability to display great tact and diplomacy both in person and on the telephone.
Ability to produce reports, business correspondence, and briefs.
High School diploma or General Educational Development (GED) equivalency.
At least (2) years of administrative assistance experience performing responsible journey-level work involving a variety of administrative support tasks, which require independent judgment on routine matters.

Responsibilities

Respond to scheduling guidance from designated DSCU personnel within 12 hours, providing timely and accurate information regarding availability and logistics.
Assist designated DSCU personnel with meeting planning and preparation, including scheduling, preparing readahead materials (including biographical data on new contacts and identifying who else should be informed of the meeting), and coordinating logistics.
Participate in special projects when required, providing administrative support and project management assistance as directed by the DSCU leadership Team.
Track the status of all lines of effort, maintain the relevant documentation, and provide regular updates to the leadership Team.