Staff Assistant

Na Ali'i Consulting & Sales, LLC. • ,

10d • $98,500 - $116,000 • Onsite

About The Position

Nakupuna Companies seeks a Staff Assistant to support the U.S. Department of State’s Bureau of Global Health Security and Diplomacy (GHSD). GHSD’s mission is to protect the United States and save lives around the world by strengthening global health security, improving and sustaining health outcomes, and bolstering country-led health systems through U.S. leadership and partnerships. GHSD advances the America First Global Health Strategy (AFGHS), keeping Americans safe by stopping the spread of infectious diseases globally, saving lives around the world, and supporting countries to move away from dependency on U.S. foreign assistance and towards resilient and durable local health systems that prevent disease, maintain health, and enable economies to thrive. The Bureau is the Department of State’s lead for health diplomacy and health foreign assistance. Through this work, GHSD elevates and integrates global health security as a core component of U.S. national security and foreign policy.
The Staff Assistant will be assigned to the GHSD Front Office and report to the Chief of Operations. The position will provide high-tempo workflow, tasking, correspondence, briefing, and coordination support for GHSD principals and senior staff, helping ensure leadership requirements are accurately coordinated, appropriately staffed, tracked, and completed in accordance with Department of State guidance and timelines.
The Staff Assistant will serve as a key coordination point between the GHSD Front Office, the Department’s Executive Secretariat, GHSD offices, other Department bureaus, and external stakeholders. The position requires strong judgment, responsiveness, attention to detail, excellent writing and editing skills, and the ability to manage multiple time-sensitive priorities while maintaining effective communication and follow-through across the Bureau.

Requirements

• Highly organized, responsive, and service-oriented professional with the judgment, interpersonal skills, analytical ability, and communication skills necessary to support senior leadership in a fast-paced Front Office environment.
• Ability to interact effectively with internal Department bureaus and offices and external stakeholders, including international partners and non-governmental organizations.
• Ability to conduct research, analyze data, and communicate findings effectively both in writing and orally.
• Ability to manage multiple projects, deadlines, tasks, and competing priorities efficiently, ensuring priorities remain aligned with GHSD objectives.
• Ability to think critically, make decisions under pressure, and provide clear information to senior officers.
• Demonstrated ability to manage high-volume, time-sensitive workflows and track actions from assignment through completion.
• Ability to coordinate, review, format, and prepare reports, briefing materials, correspondence, and other products for senior leadership.
• Strong stakeholder coordination skills, including the ability to work across offices and bureaus to obtain inputs, address delays, and support timely completion of Front Office requirements.
• Ability to handle sensitive information appropriately and exercise sound professional judgment and discretion.
• Ability to successfully utilize office software applications, including Microsoft Office Suite, email systems, task-management tools, and related office technology.
• Ability to work independently while collaborating effectively with Front Office staff and contributing to a professional, responsive, and positive working environment.
• Bachelor’s degree (BA/BS) from an accredited college or university required.
• Minimum 3–5 years of relevant professional experience in administrative support, staff support, workflow management, executive coordination, program support, or a related field.
• Active Secret security clearance required.
• Must be a US citizen.

Nice To Haves

• Experience supporting senior leadership in a government, international affairs, federal contracting, or similarly complex professional environment preferred.
• Experience managing time-sensitive taskings, correspondence, executive-level materials, or cross-organizational coordination preferred.

Responsibilities

• Maintain a streamlined and efficient work and paper flow system that ensures minimal delays and supports immediate action where necessary.
• Serve as the primary liaison between the GHSD Front Office and the Executive Secretariat, ensuring that all tasked items are addressed in accordance with Department of State guidance and policy.
• Coordinate the review and submission of requested materials across various offices and bureaus, including tracking status, anticipated delivery dates, and identifying reasons for delays.
• Assist in the preparation, quality control, and coordination of reports, briefing books, and correspondence for GHSD principals, ensuring the material is accurate and relevant.
• Track daily taskings, incoming and outgoing correspondence, and ensure timely follow-up and response to GHSD principals’ needs.
• Attend meetings with GHSD principals and senior staff, record decisions, and ensure follow-up actions are implemented as agreed upon. This includes coordinating with all relevant parties to ensure timely execution of decisions.
• Issue taskings to staff, track progress, and ensure that all drafts and final products meet the needs of GHSD principals.
• Undertake special projects as assigned and provide backup support for other Front Office staff as needed.
• Perform other duties as assigned.

Benefits

• The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation for this position is $98,500.00 to $116,000.00 (annualized USD). The salary range displayed represents the typical range for this position and is just one component of Nakupuna Companies total compensation package for employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level