Staff Assistant

Gilchrist County•Trenton, FL

4d•Onsite

About The Position

The Gilchrist County Board of County Commissioners is accepting applications for full-time Staff Assistant / Administrative Support positions. These positions provide administrative, clerical, customer service, and general office support to County departments. Department assignments will be determined based on current County needs and available vacancies, and applicants should be willing to work wherever their skills are most needed. The ideal candidate will possess strong clerical and organizational skills, excellent customer service abilities, attention to detail, and the ability to manage multiple responsibilities in a professional office environment. This recruitment may be used to fill current and anticipated vacancies within various County departments.

Requirements

Experience as a Staff Assistant, Administrative Assistant, Office Clerk, Receptionist, or similar administrative role
Strong customer service and public interaction skills
Proficiency in Microsoft Office programs, including Word, Excel, and Outlook
Ability to multitask, prioritize assignments, and meet deadlines
Strong typing and data-entry skills
Excellent organizational, written, and verbal communication skills
Attention to detail and problem-solving abilities
Ability to maintain confidentiality and appropriately handle sensitive information
Ability to work independently as well as part of a team
High school diploma or equivalent
Valid driver's license

Nice To Haves

Previous experience in local government or a public-sector office
Experience working with records, applications, permits, payments, purchasing, or other administrative processes
Experience assisting the public and responding to customer inquiries
Experience with specialized office software, databases, or records-management systems

Responsibilities

Answer phones and assist members of the public professionally and courteously
Greet visitors and direct them to the appropriate department or staff member
Receive, review, and process applications, forms, records, and other documents
Perform data entry and maintain accurate electronic and paper records
Prepare correspondence, reports, spreadsheets, forms, and other documents
Respond to emails, telephone calls, and routine requests for information
Schedule appointments, meetings, inspections, or other departmental activities as applicable
Accept, document, and reconcile payments when assigned
Maintain departmental files and assist with records retention and public records requests
Assist department supervisors and other staff with daily administrative functions
Coordinate with other County departments and offices as needed
Maintain confidentiality of sensitive or exempt information
Perform general administrative and clerical duties as assigned
Perform other related duties necessary to support County operations