Staff Assistant (Contingent Upon Contract Award)

Contracting Resources Group • Washington, DC

4d • $70,000 - $90,000 • Onsite

About The Position

CRG is seeking a Staff Assistant to support the U.S. Department of State (DOS), Bureau of Consular Affairs (CA) client (should we be awarded the contract). The Staff Assistant will provide administrative, editorial, and operational support to Passport Services leadership, including the Deputy Assistant Secretary (DAS) and Managing Directors (MDs). The position facilitates the timely preparation, coordination, and clearance of official Department correspondence and documents, supporting effective communication and headquarters operations.

Requirements

• Minimum two (2) years of professional experience.
• Bachelor's degree required.
• Active SECRET security clearance required.
• Strong writing, editing, proofreading, and professional communication skills.
• Proficiency in Microsoft Office applications and SharePoint.
• Ability to coordinate multiple assignments, meet deadlines, and handle sensitive information with discretion.

Nice To Haves

• Experience supporting the Department of State, Bureau of Consular Affairs, or Passport Services.
• Knowledge of Department correspondence, document routing, and clearance procedures.
• Experience supporting senior Government officials and coordinating executive-level communications.

Responsibilities

• Draft, edit, proofread, and format official correspondence, memoranda, briefings, and other Department documents.
• Coordinate the routing, review, and clearance of Department correspondence and action items.
• Track assignments, deadlines, document status, and leadership priorities.
• Facilitate communication and information flow among Passport Services, Consular Affairs, and other Department offices.
• Support administrative coordination, meetings, and headquarters operational activities.
• Maintain organized electronic records and document tracking systems.
• Ensure written materials meet established quality, accuracy, and formatting standards.
• Perform other related duties as assigned.

Benefits

• 401(k) and Roth retirement plans
• Medical, Dental, and Vision Insurance (for employees and families)
• Supplemental Insurance
• 11 Federal Holidays
• at least three weeks of Paid Time Off (PTO), including sick and personal leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level