Staff Assistant C

University of Pennsylvania

12d•$65,628 - $75,000•Onsite

About The Position

Provides administrative and/or academic support to a manager, faculty, or leadership team by managing calendars, travel arrangements, and conference calls. Prepares materials such as reports, meeting notes, and newsletters. Manages and coordinates office projects, programs, and operations. May oversee the dossier process for faculty recruitment. Serves as the primary liaison with both internal and external stakeholders on behalf of the leadership team.

Requirements

Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

Responsibilities

Provide high level administrative support, including the management of special projects and events
Manage short and long term calendar planning , exercising considerable judgment about multiple demands on the senior leader's time, coordinating and planning among the executive assistants of the School’s leadership team, troubleshooting and resolving scheduling conflicts.
Manage travel arrangements
Prepare and format written correspondence/presentations with a high level of accuracy on behalf of the executive team, ensuring that all correspondence and other written materials/presentations are prepared in a timely fashion
Act as the primary liaison with external and internal constituencies on behalf of the executive team, keeping them apprised of issues and action items.
Ensure effective and coordinated communication within the senior leadership team
Coordinate executive calendar, independently prioritizing and adjusting commitments,
Manage seminar series, events, complex domestic and international travel plans, itineraries and agendas and fiscal responsibility for all reimbursements
Prepares written correspondence.
Collect, compiles, prepares and reviews data ensuring all correspondence and other written materials and presentations are accurately prepared in a timely manner.
Website management
Other duties and responsibilities as assigned

Benefits

Excellent healthcare
Tuition benefits for employees and their families
Generous retirement benefits
Wide variety of professional development opportunities
Supportive work and family benefits
Wealth of health and wellness programs and resources
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses with pre-tax dollars
Tuition assistance for employee, spouse, and dependent children
Tuition assistance for dependent children at other institutions
Generous retirement plans (Basic, Matching, and Supplemental)
Pre-tax or Roth retirement savings options
Wide variety of investment options through TIAA and Vanguard
Substantial amount of time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to a wide range of University resources
Access to cultural and recreational activities
Discounts and Special Services (arts and entertainment, transportation, mortgages, new cars, cellular phone service, movie tickets, theme parks)
Flexible Work Hours
Penn Home Ownership Services (forgivable loan for eligible employees)
Adoption Assistance