Staff Accounting Assistant - Administrative

Southern Company•Birmingham, AL

About The Position

This position will provide administrative support to the Finance & Corporate Planning team and will be filled at a non-exempt 4 - 7. The ideal candidate will be motivational, engaging, supportive, proactive, efficient, and capable of maintaining confidentiality while supporting the department's daily operations. This role fosters a positive work environment, encouraging camaraderie and collaboration, while providing comprehensive office and administrative support to the Financial Budgeting team of approximately 60 people. The assistant will help create engaging employee team buildings and wellness programs focused on healthy lifestyles, continually assessing the needs and interests of all employees and creating team meetings and events flyers.

Requirements

High School diploma is required
Associate degree is required
Strong written, oral and motivational communication.
Proven ability to build rapport with ease and to work collaboratively with team and individuals.
Organizing, planning and prioritizing work.
Strong ability to work independently and within a collaborative and positive team environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Facilitating and coordinating team events and meetings.
Attention to detail and accuracy in work.
Ability to maintain confidentiality and handle sensitive information.

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Provide direct administrative support to all financial coworkers in a manner that encourages and builds mutual trust, respect, and cooperation among team members.
Schedule events, meetings, programs, and activities.
Establish and maintain positive, collaborative relationships with each team member.
Assist leadership and Employee Engagement team in aligning the department’s mission and goals.
Perform day-to-day administrative tasks such as maintaining information files and processing paperwork.
Schedule meetings, process expense reports, coordinate travel arrangements, team buildings and wellness initiatives for department staff.
Coordinate logistics for employee appreciation, training, events, meetings, programs, and activities, ordering meals, beverages, supplies, etc.
Ensure audio and visual systems are set up and ready for the meetings, problem-solving.
Welcome guests, set up meetings and events, order meals and confirm/contact attendees/speakers.
Reserve meeting space on and off site.
Prepare meeting agendas, take minutes, and follow up on action items.
Handle incoming calls, emails, and correspondence, directing them to the appropriate team members.
Manage office supplies and ensure the department is well-equipped.
Support the team with data entry, analysis, and reporting tasks as needed.
Perform other administrative duties assigned to support the efficient operation of the department.