Staff Accountant

Pyramid Global Hospitality•Newport, RI

6d•$25 - $28

About The Position

The Staff Accountant works closely with hotel operational leaders in a fast-paced hospitality environment to research variances, resolve accounting discrepancies, maintain internal controls, and ensure transactions are recorded in accordance with company policies and Generally Accepted Accounting Principles (GAAP). The role supports accounts payable, accounts receivable, cash, revenue, hotel accounting, financial controls, and operational accounting needs at Wayfinder Newport. The position provides exposure to the full hotel accounting cycle and is designed to develop technical and operational knowledge for potential advancement into roles such as Senior Staff Accountant, Accounting Manager, Assistant Director of Finance, or Director of Finance.

Requirements

Bachelor’s degree in accounting, finance, business administration, or a related field preferred; equivalent combinations of education and relevant accounting experience may be considered.
1–3 years of accounting experience preferred.
Strong understanding of basic accounting principles, journal entries, and balance sheet reconciliations.
Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
Strong attention to detail and accuracy.
Ability to meet strict month-end and reporting deadlines.
Strong analytical and problem-solving skills.
Ability to research discrepancies independently and follow issues through resolution.
Strong organizational and time-management skills.
Effective written and verbal communication skills.
Ability to work effectively with Finance and hotel operational departments.
Ability to manage multiple priorities in a deadline-driven environment.
Demonstrates integrity, sound judgment, professionalism, and confidentiality.

Nice To Haves

Hospitality or hotel accounting experience is strongly preferred.
Experience with hotel accounting, PMS, POS, or financial reporting systems is preferred.
Familiarity with OPERA, Oracle Hospitality, or similar hotel platforms is beneficial.
Working knowledge of GAAP and the Uniform System of Accounts for the Lodging Industry (USALI) is preferred.

Responsibilities

Review invoices for coding, approval, supporting documentation, and compliance with company policies.
Assist with vendor statement reconciliations and resolve outstanding balances or discrepancies.
Record expenses in the appropriate accounting period and department; support month-end accounts payable cutoff and accruals.
Assist with accounts receivable and City Ledger reconciliations and follow-up.
Review guest and group accounts for billing accuracy and supporting documentation.
Reconcile daily cash deposits, bank activity, and credit card settlements.
Research payment discrepancies, chargebacks, unapplied cash, and outstanding receivables; assist with aging reviews and collection efforts.
Review daily revenue activity and identify unusual transactions or discrepancies.
Reconcile revenue among the Property Management System, Point-of-Sale systems, and general ledger.
Research discrepancies involving room and food and beverage revenue, taxes, service charges, deposits, and other hotel revenues.
Assist with advance deposit and guest ledger reconciliations.
Support accounting for third-party revenues, commissions, rebates, reimbursements, and cost recoveries when applicable.
Maintain compliance with accounting policies, internal controls, and approval requirements.
Assist with internal and external audits by preparing schedules and supporting documentation.
Identify accounting discrepancies or control concerns and escalate them to the Director of Finance.
Protect confidential financial, employee, guest, and company information.
Support compliance with GAAP, company accounting policies, and applicable hospitality accounting standards, including USALI where appropriate.
Partner with hotel departments to resolve coding, billing, purchasing, revenue, and expense discrepancies.
Provide financial information and supporting documentation to department leaders as needed.
Support special projects, property transitions, system implementations, and process improvements as assigned.