Staff Accountant

Aston Carter•Seattle, WA

11d•$34 - $36•Hybrid

About The Position

A non-profit organization in S. Lake Union is seeking a skilled Staff Accountant on a temporary-to-hire basis. This hybrid role requires working from 8 a.m. to 4:30 p.m., with on-site attendance from Tuesday to Thursday following an initial training period conducted entirely on-site. The Staff Accountant will ensure the timely preparation and accurate distribution of semi-monthly payroll, manage all aspects of accounts payable, and perform other assigned accounting duties. The role also involves ensuring compliance with regulatory requirements and supporting audit functions.

Requirements

4-6 years of experience as a staff accountant within a corporate environment.
Proficiency with the MIP accounting system.
Knowledge of payroll administration, processes, and procedures, including applicable regulatory requirements and laws.
Proficiency in Microsoft Excel, Word, and Access.

Nice To Haves

Experience with general ledger, reconciliation, accounting, project accounting, and journal entry.
Familiarity with accounts payable, accounts receivable, and month-end reporting.
Knowledge of W9, W8, AP Aging, 1099, and 1042-S requirements.
Experience in a non-profit environment is a plus.

Responsibilities

Process semi-monthly payroll and maintain payroll records and compliance.
Serve as the payroll database administrator and liaison with external payroll services.
Allocate payroll and benefits across multiple funding sources and create journal entries.
Ensure compliance with Federal salary caps.
Reconcile payroll with the accounting system (MIP), including statutory tax filings and deductions.
Generate payroll-related reports for Accounting and HR, such as hours worked, accruals, and FSA.
Maintain the payroll calendar and direct deposit setup.
Stay updated on tax laws, wage regulations, and system changes.
Respond to employee payroll inquiries and resolve discrepancies.
Receive, verify, code, and process vendor invoices and employee reimbursements.
Conduct regular check runs and submit positive pay reports to the bank.
Maintain and reconcile A/P aging and general ledger balances.
Ensure vendor records meet W-9/W-8 and 1099/1042-S requirements.
Process credit card and travel reimbursements per policy.
Reconcile statements, maintain vendor relationships, and resolve discrepancies.
Identify and record use tax liabilities.
Manage AP documentation, including check logs, cash receipts, and filing systems.
Prepare monthly, quarterly, and year-end financial and audit reports.
Document processes and support internal and external audits, including financial statement, single, and retirement plan audits.
Ensure compliance with internal policies and external regulations.
Make deposits and maintain the cash receipt log.
Monitor and track education benefit usage.