Staff Accountant

Zenlayer, Inc•Diamond Bar, CA

44d

About The Position

We are seeking a detail-oriented Staff Accountant to join our accounting operations team. This role focuses on Accounts Payable (AP) and related data processing (approximately 50%), while also supporting General Ledger (GL) and month-end close (approximately 25%) and leading process improvement and system implementation initiatives (approximately 25%). The Staff Accountant will drive timely and accurate vendor payments and maintain strong internal controls, enabling our finance team to shift from simply maintaining current processes toward improving efficiency. The position reports to the Accounting Manager and serves as a key contributor to building team capacity and backup coverage, helping to ensure continuity of operations in a growing, fast-paced environment. This is a growth-oriented role offering robust skill development and advancement within our finance organization.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field required (Associate’s degree plus relevant experience will be considered).
2+ years of progressive experience in accounts payable or general accounting roles, with exposure to high-volume invoice processing and month-end close support.
Proficiency in ERP accounting systems is required (experience with NetSuite or similar ERP highly preferred).
Strong Microsoft Excel skills (e.g., VLOOKUP, pivot tables) and familiarity with financial data analysis required.
Solid understanding of GAAP and accounting principles, especially as they apply to AP and general ledger entries.
Knowledge of three-way matching procedures, internal controls in AP, and 1099 reporting requirements is expected.
Strong attention to detail and accuracy in data processing.
Excellent organizational and time management abilities to handle multiple priorities and meet strict deadlines.
Effective communication and teamwork skills, with a customer service mindset for working with vendors and internal stakeholders.
Analytical and problem-solving mindset to troubleshoot issues and drive process improvement.

Nice To Haves

Exposure to accounts payable automation tools and workflow systems is a plus.

Responsibilities

Manage end-to-end Accounts Payable processes, including invoice intake, coding, and processing within the ERP system, ensuring timely and accurate vendor payments.
Work closely with the Billing Validation / Analyst team to ensure a seamless Procure-to-Pay (P2P) workflow.
Partner with the Billing Validation team to resolve invoice discrepancies, including mismatches in pricing, quantity, or service periods.
Support timely processing by monitoring validation status and following up on pending or exception items.
Provide feedback on recurring issues to help improve upstream validation quality and data accuracy.
Ensure validated invoices are accurately recorded, coded, and processed for payment in alignment with company policies.
Process vendor payments (ACH, wire, checks, credit cards) in accordance with payment terms and approval workflows.
Proactively communicate with vendors and internal teams to resolve payment or invoice issues and maintain strong relationships.
Reconcile the Accounts Payable subledger to the General Ledger on a timely basis, ensuring the completeness, accuracy, and integrity of recorded liabilities.
Support month-end and year-end close activities by preparing AP accrual schedules, expense cut-off analyses, account reconciliations, and related supporting documentation to ensure expenses are recognized in the appropriate accounting period.
Prepare AP-related journal entries, accruals, and adjustments for review, ensuring accurate expense recognition and compliance with accounting principle and company accounting policies.
Reconcile assigned General Ledger accounts and investigate variances to support an accurate and timely financial close process.
Assist in the preparation of financial reports, audit schedules, and other supporting analyses as required.
Partner closely with the Financial Reporting, Accounting, and Finance teams to ensure proper transaction recording, period-end cut-offs, and compliance with applicable accounting standards and internal controls.
Identify inefficiencies in AP and accounting workflows and drive process improvement initiatives or automation solutions to reduce manual effort and improve accuracy.
Work closely with the finance team to implement best practices that streamline processes (e.g., invoice processing, payment approval workflows).
Partner with cross-functional teams (Finance, IT, Procurement ) to implement new tools or system enhancement, and contribute to updating SOPs and cross-training within the accounting team to build backup coverage and support ongoing efficiency improvement.
Identify and escalate control gaps, process breakdowns, or policy deviations, and partner with other teams to implement corrective actions.