Staff Accountant

Chicago Lighthouse for People Who Are Blind or Visually Impaired•Chicago, IL

33d•$60,000 - $65,000•Onsite

About The Position

Responsible for timely processing, coding and payment of all accounts payable items using a computerized accounting system.

Requirements

At least two years experience in accounts payable required.
Proficiency in computerized accounting systems and spreadsheet applications required.
Commitment to our mission of providing opportunities for people who are blind, visually impaired, deaf-blind, or multi-disabled is essential.

Nice To Haves

Bachelor’s degree in Accounting preferred.
Strong communication & organizational skills & detail orientation a plus.
Experience with Sage Intacct is a plus.

Responsibilities

Manage the Accounts Payable inbox in an organized and timely manner, maintaining appropriate folder structures to ensure invoices are accurately routed and processed.
Match purchase orders and receiving reports to invoices for accuracy.
Identify and resolve discrepancies or problem invoices promptly.
Codes vouchers daily using most current chart of accounts and purchaser-provided details; submit to VP of Finance for review.
Enter invoices into accounting system with all supporting documentation attached daily.
Obtain required approvals in accordance with agency authorization procedures. Follow up frequently on missing approvals.
Generate A/P Aging report weekly (Thursday) and review with Controller to determine cash requirements.
Communicate with Controller regarding invoices requiring expedited payment.
Prepare checks as directed by Controller, ensuring compliance with authorized signatory procedures.
Secure signatures and mail checks with appropriate remittance details immediately or distribute per request instructions.
Run and reconcile month-end A/P reports within five business days after month-end for review by Controller.
Maintain accurate and up-to-date vendor and ACH listings.
Prepare monthly reconciliations for assigned general ledger accounts, investigating variances and unusual transactions, resolving reconciling items in a timely manner, and providing detailed support for account balances.
Maintain regular communication with vendors and internal purchasers to facilitate timely payment of outstanding invoices.
Respond to vendor inquires via phone/fax or email within 24 hours.
Establish and maintain vendor records in the accounting system, ensuring all required documentation is obtained and validated, while proactively transitioning vendors to preferred payment methods such as ACH, wire transfers, and virtual or corporate credit cards to improve payment efficiency and controls.
Maintain current and detailed Accounts Payable process documentation, reviewing and updating procedures regularly to ensure accuracy and provide effective cross-training and backup support during absences.
Performs additional duties as assigned by Supervisor.