Staff Accountant, Payroll

Ovation Healthcare•Crest, CA

23h•$46,667 - $65,333•Remote

About The Position

Ovation Healthcare is seeking a Staff Payroll Accountant to support payroll processing and payroll accounting. The role prepares and processes payroll, reconciles payroll activity to the general ledger, reviews employee deductions, and assists with payroll tax compliance. It works closely with Payroll, Accounting, and People Operations to ensure accurate and timely processing, resolve discrepancies, and maintain accurate financial records. This is a remote position requiring an on-site visit to the corporate office in Brentwood, Tennessee, at least once quarterly.

Requirements

Minimum 2 years of experience in payroll processing, accounting, or a combination of both.
Working knowledge of multi-state payroll processing, payroll taxes, garnishments, wage and hour laws, and payroll accounting.
Understanding of general ledger accounting, journal entries, account reconciliations, and month-end close processes.
Knowledge of 401(k) administration, payroll deductions, benefit administration, and audit support processes.
Ability to communicate effectively with employees at all levels and work cross-functionally within the organization.
Strong analytical, reconciliation, organizational, and problem-solving skills.
High attention to detail and ability to maintain confidentiality.
Ability to prioritize responsibilities, meet deadlines, and work independently while seeking guidance when appropriate.
Proficiency with Microsoft Office Suite, particularly Excel, and related software.
Remote work with an on-site visit to the Brentwood, Tennessee, corporate office at least once quarterly.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or equivalent work experience.
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
Experience processing multi-state payroll, including employee deductions, payroll taxes, and garnishments.
Experience supporting acquisitions, payroll integrations, system implementations, or rebadges.
Experience supporting 401(k) audits, payroll-related audits, and tax compliance.
Experience with Workday and ADP SmartCompliance.

Responsibilities

Assist with end-to-end multi-state payroll operations for exempt and non-exempt employees across multiple entities and businesses.
Process payroll updates, including new hires, terminations, acquisitions, rebadges, pay changes, benefits, garnishments, taxes, and other deductions.
Prepare and post payroll journal entries, reconcile payroll registers to the general ledger, and investigate and resolve discrepancies.
Assist with month-end close activities, including payroll accruals, balance sheet reconciliations, and resolving payroll-related general ledger variances.
Support payroll tax and garnishment processes using ADP SmartCompliance, including filings, remittances, reconciliations, and issue resolution; support compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Prepare and maintain accurate payroll records, reconciliations, and supporting documentation for internal and external requests.
Support 401(k) and employee benefit administration, including contribution and benefit reconciliations, funding verification, eligibility tracking, and audit requests.
Identify and implement process improvements, internal controls, automation opportunities, and scalable payroll procedures.
Independently research and resolve payroll discrepancies, tax notices, reconciliation variances, and compliance issues.
Perform other duties and special projects as assigned.

Benefits

Medical, dental, vision, and life insurance
Short- and long-term disability coverage
HSA with employer contributions
Flexible spending accounts for health care and dependent care
Wellness platform with premium incentives
Employee assistance support
Voluntary supplemental plans, including accident, critical illness, hospital indemnity, and child disability insurance
Flexible paid time off
Company-paid holidays
401(k) plan with discretionary employer match opportunities
Professional development opportunities
Company-issued equipment