Staff Accountant & Payroll Supervisor

Volunteers of America North Louisiana•Bossier City, LA

About The Position

The Staff Accountant & Payroll Supervisor combines hands-on general accounting responsibilities with direct oversight of payroll and accounting support functions. The position helps ensure accurate payroll, timely reconciliations, reliable financial records, strong internal controls, and effective staff development. The role directly supervises the Payroll Specialist and Accounting Assistant and serves as a key backup to the Controller. The position oversees biweekly payroll processing in Paycor, payroll reconciliations and reporting, quarter-end and year-end payroll activities, and payroll process documentation and controls. It also performs and reviews general accounting work, including journal entries, account reconciliations, month-end close, financial reporting support, and audit schedules. The supervisor develops staff, maintains backup coverage, improves processes, and collaborates with Human Resources, program leadership, and other agency teams.

Requirements

Bachelor’s degree in accounting, finance, business administration, or a related field; equivalent directly related experience may be considered only if approved by Human Resources and leadership.
Three or more years of progressive general accounting experience, including account reconciliations, journal entries, and month-end close.
Two or more years of hands-on payroll experience, including payroll review, taxes, deductions, timekeeping, and general ledger reconciliation.
At least one year of formal or lead supervisory experience, including training, assigning work, reviewing work, and addressing performance or process issues.
Experience handling confidential payroll and employee information.
Direct experience with Paycor payroll and timekeeping.
Strong working knowledge of payroll controls, general ledger accounting, account reconciliation, and month-end close.
Strong Excel skills, including lookups, pivot tables, reconciliations, and large-data review.
Ability to review detailed work while managing deadlines, priorities, and staff development.
Excellent judgment, discretion, organization, follow-through, and attention to detail.
Clear written and verbal communication with employees at all levels.
Ability to investigate discrepancies, identify causes, document resolutions, and prevent repeat issues.
Commitment to confidentiality, internal controls, service, teamwork, and the mission of Volunteers of America North Louisiana.
Ability to communicate clearly, move throughout the workplace as needed, maintain regular attendance, and travel among agency locations when required.

Nice To Haves

Experience with NetSuite or another cloud-based accounting system.
Experience in a nonprofit, grant-funded, healthcare, or human services environment.
Payroll certification or accounting credential.

Responsibilities

Lead and review biweekly payroll processing in Paycor, including timekeeping, employee changes, deductions, garnishments, labor allocations, taxes, and final payroll reports.
Supervise and support the Payroll Specialist by establishing deadlines, reviewing work, providing training, and ensuring accurate, timely payroll processing.
Review pre-payroll and post-payroll reports, investigate unusual changes, and explain findings to the Controller and leadership.
Reconcile payroll-related general ledger accounts, payroll liabilities, benefit deductions, tax activity, and payroll clearing accounts to Paycor and NetSuite.
Oversee quarter-end and year-end payroll activities, including W-2 review, payroll tax reporting, and coordination with Paycor and Human Resources.
Maintain payroll process documentation, controls, calendars, and backup procedures, and protect confidential payroll and employee information.
Serve as the primary accounting contact for Paycor issues and coordinate resolution with Human Resources, Paycor support, and agency leadership.
Update the NetSuite Planning & Budgeting tool with payroll data used to forecast and budget payroll-related expenses.
Prepare and review journal entries, account reconciliations, supporting schedules, and month-end close work.
Reconcile assigned bank, cash, investment, payroll, accounts receivable, and other balance sheet accounts; investigate and resolve differences.
Review cash receipt activity and supporting documentation to support separation of duties and accurate general ledger posting.
Assist with financial statement preparation, budget-to-actual review, audit schedules, year-end close, and special financial projects.
Monitor assigned accounts for errors, unusual activity, aging items, and control weaknesses; recommend corrective action.
Prepare accurate reports and communicate accounting issues clearly to staff and managers.
Directly supervise the Payroll Specialist and Accounting Assistant, including workload planning, cross-training, coaching, documentation, and routine performance feedback.
Promote consistent procedures, clear ownership, timely follow-up, and accountability across payroll and assigned accounting processes.
Develop backup coverage for payroll and key accounting duties during absences or peak periods.
Identify opportunities to reduce manual work, strengthen controls, and improve reporting through Paycor, NetSuite, Excel, and related tools.
Collaborate with Human Resources, program leadership, Accounts Payable, Accounts Receivable, and other agency staff.
Complete other duties and special projects assigned by the Controller.