Staff Accountant, Accounts Payable & Tax

University of Southern Indiana • Evansville, IN

3d • Onsite

About The Position

The Staff Accountant, Accounts Payable & Tax performs accounting functions to process, record, review, reconcile, and analyze payments to vendors for goods and services. The role conducts tax research and completes required tax accounting activities in a timely manner and in compliance with applicable regulations.

The position reviews and approves invoices, non-invoice payments, travel reimbursements, and travel card transactions; reconciles procurement and travel card activity, vendor statements, cash advances, and tax liability accounts; and helps resolve payment or transaction discrepancies with vendors, cardholders, University departments, and financial managers. It also identifies payments and recipients subject to tax reporting or withholding, prepares required tax filings and payments for review, supports annual information-return reporting, and promotes compliance with tax regulations.

Additional duties include administering procurement card software, communicating program information and deadlines, scanning and indexing accounts payable documents in Banner Document Management, redacting confidential information, and maintaining current knowledge of tax regulations, Generally Accepted Accounting Principles, and University accounting procedures. Standard office hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.; irregular hours may be required to complete administrative duties, and occasional travel may be required.

Requirements

• Bachelor's degree required.
• Strong technical accounting skills.
• Proficiency in financial reporting and analysis, including aptitude for accounting information systems.
• Strong oral and written communication skills and ability to convey financial information to diverse audiences in academic and administrative units.
• Working knowledge of word processing, spreadsheet, and electronic mail programs.
• Attention to detail and strong problem-solving skills.
• Ability to analyze and process transactions efficiently, apply and interpret policy, and make independent judgments.
• Effective relationship skills for interacting and problem-solving with diverse University and external parties.
• Excellent organizational skills and ability to coordinate multiple tasks, prioritize, set deadlines, and complete projects.
• Ability to work independently with minimal supervision and function as part of a team.
• Ability to remain stationary at a desk or workstation for extended periods for most assigned duties.
• Ability to use computers and computer systems to set up functions, enter data, retrieve and process information, and create documents.
• Ability to retrieve information from written documents and computer-generated reports.
• Ability to access other departments and meeting rooms as needed for meetings with financial managers and business officers.
• Ability to solve problems and maintain a professional demeanor while meeting deadlines and achieving outcomes under demanding conditions, including competing priorities and short-notice deadlines.
• Background check required for employment.

Nice To Haves

• Bachelor's degree in accounting.
• A bachelor's degree in another field combined with relevant job experience may be considered.
• December 2026 graduates may be considered.

Responsibilities

• Review and approve vendor invoices and non-invoice payments, ensuring claims are valid and comply with legal and institutional requirements.
• Investigate and resolve vendor payment problems with Procurement, University departments, and vendors to support timely payment.
• Review and approve travel reimbursement requests and travel card transactions, and advise travelers on reconciliation, eligible expenses, and documentation requirements.
• Reconcile and record procurement and travel card transactions; review exception reports and resolve discrepancies with cardholders and financial managers.
• Identify and properly code and withhold taxes for payments subject to federal or state income taxes.
• Identify recipients and benefits reportable on Forms 1099, 1042, or W-2 and provide relevant information to the manager of accounts payable and tax accounting.
• Administer procurement card software and communicate statement, allocation, and program information to cardholders, proxies, and financial managers.
• Reconcile vendor statements with accounting-system records and contact vendors to obtain missing invoices or resolve discrepancies.
• Monitor and reconcile outstanding cash advances, evaluate receipts, and prepare journal entries to record expenses and settle advances when necessary.
• Reconcile assigned tax liability accounts monthly and identify and resolve variances.
• Prepare tax filings and associated payments, including Form 990-T, Form 1042, ST-103, RP-11, and county innkeeper’s tax, and submit them for review and approval.
• Analyze accounting reports for University activities that may create tax obligations and collaborate with accounting contacts, departments, and financial managers to promote regulatory compliance.
• Identify vendors eligible for ACH payments and encourage enrollment in the program.
• Assist with issuing Forms 1099-MISC, 1099-NEC, and 1099-K to qualified vendors and prepare information for annual transmission to the IRS.
• Research tax reporting, withholding, and filing issues and work with Business Office units and University departments to promote compliance.
• Scan or import accounts payable documents into Banner Document Management, index them, maintain presentation and image-quality standards, and redact confidential or sensitive information.
• Maintain current knowledge of tax regulations, Generally Accepted Accounting Principles, and University accounting procedures.
• Perform other duties as assigned.

Benefits

• Affordable medical, dental, vision, life, and short- and long-term disability insurance plans.
• Retirement plan with University contributions equivalent to 9% of annual salary.
• Full tuition fee waiver for employees, spouses, and dependent children.
• Vacation and sick time.
• Holiday pay.
• Free access to the Recreation, Fitness & Wellness Center.
• Access to the on-campus University Health Center and Dental Hygiene Clinic.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level