Staff Accountant, Accounts Payable & Claims (Temporary, Part-Time)

Path of Life Ministries•Riverside, CA

2d•Onsite

About The Position

Path of Life Ministries (POLM) is a 501(c)(3) organization serving people experiencing homelessness in the greater Riverside area. Its holistic system of care supports individuals and families in moving from crisis toward stability and self-sufficiency. The Staff Accountant performs accounting functions under the direction of the Chief Financial Officer and helps coordinate work that ensures POLM programs comply with fiscal and contractual policies and guidelines. The role handles accounts payable, claims processing, monthly close support, and administrative duties. This is a temporary, part-time, non-exempt position in Riverside, scheduled Monday, Wednesday, and Friday from 8:00 AM to 5:00 PM, at a pay rate of $25.00. The position processes invoices, bills, checks, petty cash expenses, and claims; tracks and reviews accounting records; supports monthly close and audits; and provides related clerical and administrative assistance. Work schedules and start and end times may change based on business and operational needs.

Requirements

High school diploma or equivalent required.
Understanding of general accounting policies and procedures.
Computer skills, including Word, Excel, Acrobat, and QuickBooks.
Ability to maintain strict confidentiality.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Reliable personal (not public) transportation for occasional errands; mileage will be reimbursed.
Valid California Driver's License, at least three years of licensed driving experience, and an acceptable driving record as verified by the DMV.
Proof of automobile insurance.
Employment eligibility verification.
Successful completion of background screening.
Flexibility and adaptability to meet role and organizational demands, including schedule changes based on business needs.
Ability to sit for prolonged periods at a desk and work on a computer.
Ability to assist with occasional office furniture moving, carry up to 30 pounds for short distances, and occasionally bend down and lift.

Nice To Haves

Associate degree in Accounting and/or Bachelor's degree in Accounting preferred.

Responsibilities

Receive invoices, assign general ledger codes, attach supporting documentation where applicable, and obtain approvals before entering invoices into the accounting system.
Ensure proper collection and documentation of receipts, purchase requisitions, and check requests, with oversight from the Chief Financial Officer.
Allocate payables across applicable funding sources or contract jobs each month.
Enter bills into QuickBooks Premier Financial System.
Update weekly petty cash account EFT expenses in QuickBooks and reconcile purchases.
Prepare checks weekly, obtain required signatures, prepare checks for mailing, and process claims.
Maintain the filing system and track voided, cancelled, or stopped checks in the Excel Voided Check Registry.
Review the Accounts Payables Summary Report weekly for accuracy.
Review QuickBooks accounts and billable expenses for compliance with contractual monthly claims requirements.
Prepare and track claims for assigned contracts according to grantor standards, remain current on claim and billing requirements, and submit claims early or on time.
Coordinate with the Chief Financial Officer, Fiscal Team, and CEO to stay current on staff allocation assignments.
Log claims in the shared database for administrative access.
Assist with corrections and adjustments to processed billing identified during monthly audits.
Research accounts receivable and accounts payable inquiries as needed.
Assist with accounts receivable, payroll, accounts payable, file, and claim audits as necessary.
Report to the Chief Financial Officer and advise them of changes to claims billing processes.
Assist the Chief Financial Officer with monthly closing procedures and documentation for compliance with fiscal policies and internal and external grant requirements.
Prepare accounts-payable-related correspondence, including forms, reports, and memos as needed.
Perform clerical functions involving copy machines and related tools and equipment, filing, and file archiving.
Complete special projects as assigned.
Assist with annual audit procedures as needed and as directed by the Chief Financial Officer.
Perform other duties as assigned.