Accounts Payable Staff Accountant

SOUTHALL FARM & INN•Franklin, TN

6d•Onsite

About The Position

The Accounts Payable Staff Accountant is responsible for the day-to-day Accounts Payable function, including invoice processing, vendor management, payment processing, AP system maintenance, vendor reconciliations, cash-management support, and month-end closing activities. This position works closely with Finance leadership, department leaders, vendors, and purchasing teams to ensure invoices and payments are processed accurately and timely, expenses are properly coded, supporting documentation is maintained, and Accounts Payable records are complete and current. The position also supports general accounting activities, including accruals, GL review, balance-sheet and bank reconciliation support, expense reclassifications, CAPEX review, and other Finance projects as assigned.

Requirements

Minimum of 1–3 years of Accounts Payable or accounting experience; hospitality experience preferred
Bachelor’s degree (B.A) in accounting highly preferred, or four years related experience and/or training; or equivalent combination of education and experience
Strong Microsoft Excel skills and proficiency in Microsoft Office, including Outlook and Word
Ability to research and resolve invoice, vendor, payment, and accounting discrepancies independently
Strong attention to detail and commitment to accuracy

Nice To Haves

Hospitality experience preferred

Responsibilities

Manage the Accounts Payable inbox and respond to vendor and internal AP inquiries in a timely and professional manner
Review, code, approve, process, and post invoices through Craftable, ensuring appropriate documentation, GL coding, department allocation, and approvals are completed
Review purchase orders, receiving records, invoices, and supporting documentation to identify and resolve discrepancies, duplicate invoices, missing invoices, and other AP exceptions
Maintain accurate vendor records in Sage Intacct and create new vendors once required documentation and approvals have been obtained
Process weekly check runs and other approved payment activity, including ACH, electronic vendor payments, Bill.com, and manual payments as applicable
Verify payments and ensure transactions processed through Craftable are properly synchronized with Sage Intacct
Maintain the Accounts Payable Aging Report and reconcile major vendor statements, researching outstanding, duplicate, missing, or incorrectly applied invoices and payments
Prepare and maintain the weekly Cash Management Report and assist with bank reconciliation review and outstanding or unmatched transactions
Maintain recurring and critical invoice schedules to ensure regular expenses, including utilities and contracted services, are recorded timely
Complete assigned Accounts Payable month-end procedures, including reviewing open bills, preparing accruals for goods or services received but not yet invoiced, and maintaining required supporting documentation
Review AP GL detail for missing departments, incorrect GL coding, posting errors, and appropriate classification between operating expenses and capital expenditures
Identify qualifying CAPEX purchases and ensure they are recorded to the appropriate asset or construction-in-progress accounts
Post and review assigned month-end invoices and expenses, including travel agent commissions, contract services and labor, laundry, parking, petty cash, utilities, audio/visual expenses, and other recurring operating expenses
Review and post Expensify transactions in accordance with established Finance deadlines.
Assist with reclassifications, journal entries, reconciliations, GL research, and other month-end adjustments as assigned
Maintain accurate financial information across Craftable, Sage Intacct, ProfitSword, Expensify, and other Finance systems used by Southall
Prepare recurring Finance and Accounts Payable reports and provide updates on key AP activities, outstanding issues, and assigned Finance priorities
Collaborate with department leaders and Finance leadership on AP coding, invoice processing, vendor balances, payment status, and other accounting questions
Identify opportunities to improve Accounts Payable procedures, internal controls, workflow, and processing efficiency and assist with testing new processes or system enhancements
Assist with special Finance projects, audits, reconciliations, and process-improvement initiatives
Perform other duties and responsibilities as assigned by the Assistant Director of Finance, Director of Finance, or Southall leadership based on business needs

Benefits

Competitive compensation package
Medical, dental, vision, short and long-term disability, company-provided life insurance
Generous paid time off accruals
9 paid holidays annually
401k and company match
Weekly pay
Education reimbursement
Best-in-class Employee Assistance Program
Free weekly outdoor activities and wellness classes
30% internal discounts
Fresh and free daily meal
Bountiful internal growth opportunities