Sr Strategic Meeting Planning Specialist - Structural Heart
About The Position
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. The Meeting Planner is responsible for the strategic planning, design, and execution of high‑impact meetings and events that support business objectives, customer engagement, and organizational priorities. This role partners closely with cross‑functional stakeholders to deliver compliant, cost‑effective, and engaging experiences that align with brand standards and corporate policies. Key responsibilities include end‑to‑end event management—from concept development and budgeting through execution and post‑event evaluation—while managing multiple programs simultaneously. The Meeting Planner serves as a trusted advisor to internal teams, providing guidance on event strategy, logistics, and attendee experience. This role requires strong project management skills, attention to detail, and the ability to navigate complex compliance, procurement, and travel processes. The Meeting Planner proactively manages vendor relationships, negotiates contracts, mitigates risk, and ensures flawless on‑site execution. Success in this role is demonstrated by consistent delivery of high‑quality events, stakeholder satisfaction, and measurable business impact. In compliance with Medtronic policies and relevant regulations, plans and organizes internal and external business-related meetings, symposiums, conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques).
Requirements
- High School Diploma or equivalent with 6+ years of relevant experience in meeting or event planning or equivalent experience (OR Associate's Degree with 4+ years experience OR Baccalaureate Degree with 2+ years experience).
- For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
- The employee is regularly required to be independently mobile.
- The employee is also required to interact with a computer, and communicate with peers and co-workers.
- Candidates must possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
Responsibilities
- Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses.
- Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to space set-up, food and beverage, arrangement of air and ground transportation, passport and VISA clearances.
- Selects, books and coordinates AV / Production and Auxiliary Technical Services (e.g., mobile applications, augmented/virtual reality applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings.
- Facilitates attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests).
- Generates, analyzes and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed.
Benefits
- Health, Dental and vision insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life insurance
- Long-term disability leave
- Dependent daycare spending account
- Tuition assistance/reimbursement
- Simple Steps (global well-being program)
- Incentive plans
- 401(k) plan plus employer contribution and match
- Short-term disability
- Paid time off
- Paid holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
- Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)
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What This Job Offers
Job Type
Full-time
Career Level
Principal
Education Level
High school or GED
