Sr. Specialist, Events and Community Relations

Moss & Associates (Construction)•Dallas, TX

About The Position

The Senior Specialist, Events and Community Relations serves as Moss’s primary events, promotional, and community-facing resource for its Dallas market. This role owns the full lifecycle of Dallas-based corporate events and external activations, leads branded promotional programming, and works with local Moss Foundation representatives to plan and execute community-focused efforts and identify philanthropic opportunities aligned with Moss’s mission. The position operates with a high degree of independence, manages vendor relationships, makes sound decisions, and represents Moss professionally and strategically in Texas. The role plans and delivers a diverse portfolio of events, manages budgets and vendors, builds community and industry relationships, and oversees branded merchandise sourcing and inventory. It coordinates with Dallas office leadership and marketing and communications teams, and maintains project tracking and reporting for remote visibility into Dallas-market activities.

Requirements

5 to 7 years of progressive experience in corporate event planning, community relations, marketing operations, or a related function.
Experience independently managing a diverse portfolio of corporate events of varying size, format, and complexity.
Proven ability to develop and manage event budgets, control costs, negotiate with vendors, track spending, and reconcile expenses.
Experience in community relations, external partnership management, or corporate affairs, including engagement with industry associations, civic organizations, or community sponsorships.
Ability to build detailed long-range planning timelines, anticipate risks, and mitigate challenges proactively.
Strong organizational and data-management skills, including hands-on experience with Smartsheet, SharePoint, Microsoft Office (Teams, Excel, Outlook, PowerPoint), or equivalent tools.
Excellent verbal and written communication skills and ability to engage senior stakeholders, external partners, and community leaders.
Experience sourcing and managing branded promotional merchandise, including vendors, budgets, quality, and inventory.
Self-directed and entrepreneurial work style, with sound independent judgment and ability to work under limited day-to-day oversight.
Positive energy and strong care for people, community, and the Moss brand, with the ability to build relationships.
Bachelor’s degree in marketing, communications, hospitality, public relations, or a related field, or an equivalent combination of education and professional experience.
Reliable transportation for travel to hotels, venues, jobsites, community events, and off-site activations throughout the Dallas-Fort Worth area.

Responsibilities

Manage the full lifecycle of Dallas-market corporate events, from planning and budget development through on-site execution and financial reconciliation.
Develop long-range event timelines covering milestones, vendor deadlines, approvals, and contingency planning.
Build and manage event budgets, track expenditures, reconcile final costs, and report budget status to the Events Director and Dallas office leadership.
Manage vendor relationships for events, including issuing RFPs, evaluating proposals, negotiating contracts, and overseeing vendor compliance and attrition risk.
Identify event risks and develop documented response plans, including for weather, vendor reliability, and logistical dependencies.
Prepare post-event reports covering attendance, budget performance, stakeholder feedback, and lessons learned.
Ensure events adhere to Moss brand standards and provide a professional guest experience.
Serve as Moss’s primary community liaison in the Dallas-Fort Worth market and build relationships with philanthropic organizations, civic groups, industry associations, and community partners.
Coordinate Moss participation and membership in local industry organizations, including TEXO and AGC Texas Building Branch, and organize related attendance, sponsorships, and leadership engagement.
Identify and recommend community partnerships, sponsorships, and charitable initiatives aligned with Moss’s values and priorities.
Coordinate Moss-sponsored community events, volunteer days, and charitable activations, including logistics and on-site company representation.
Maintain a community relations calendar and partnership tracker, and develop a tool to track Dallas team members’ community engagement hours.
Source, procure, and manage inventory of branded promotional merchandise and event materials for the Dallas market.
Evaluate promotional suppliers, negotiate terms, maintain an approved vendor roster, and ensure merchandise meets brand standards and is delivered on time and within budget.
Maintain an inventory and distribution log for branded materials, tracking event usage, quantities, and reorder thresholds.
Coordinate event, community, and promotional programming among Dallas office leadership, communications, and marketing teams.
Use and contribute to departmental planning tools, including SharePoint, ClickUp, and Microsoft Office, to maintain current project tracking and visibility.
Participate in planning and reporting cadences and provide Dallas-market updates, budget status, and pipeline visibility.
Support ad hoc marketing and communications projects and regional initiatives.