Sr. Specialist, Events and Community Relations

Moss•Dallas, TX

About The Position

The Senior Specialist, Events and Community Relations serves as Moss’s primary events, promotional, and community-facing resource in the Dallas market. This role manages the full lifecycle of Dallas-based corporate events and external activations, leads branded promotional programming, and works with local Moss Foundation representatives to coordinate community-focused activities and identify philanthropic opportunities. As Moss’s on-the-ground representative in Texas, the specialist works independently, manages vendor relationships, makes sound decisions, and represents the company professionally and strategically. The role oversees internal and external events from planning and budgeting through on-site execution and financial reconciliation; builds long-range timelines and contingency plans; manages vendors and contracts; and provides post-event reporting. It also cultivates community and industry relationships, supports local organization memberships and sponsorships, coordinates volunteer and charitable activities, and tracks community engagement. The specialist sources and manages branded merchandise and event materials, maintaining vendor relationships, inventory, and brand consistency. Cross-functional coordination includes partnering with Dallas leadership, communications, and marketing teams and using departmental planning tools to maintain project visibility and reporting.

Requirements

5 to 7 years of progressive experience in corporate event planning, community relations, marketing operations, or a related function.
Demonstrated ability to independently manage a varied portfolio of corporate events across different sizes, formats, and levels of complexity.
Experience developing and managing event budgets from forecasting through reconciliation, including cost control, vendor negotiation, and real-time budget tracking.
Experience in community relations, external partnership management, or corporate affairs, including work with industry associations, civic organizations, or community sponsorships.
Ability to create detailed long-range planning timelines, anticipate risks, and mitigate challenges before event day.
Strong organizational and data-management skills, including hands-on experience with Smartsheet, SharePoint, Microsoft Office (Teams, Excel, Outlook, PowerPoint), or equivalent tools.
Excellent verbal and written communication skills and ability to engage senior stakeholders, external partners, and community leaders.
Experience sourcing and managing branded promotional merchandise, including vendors, budgets, quality, and inventory tracking.
Self-directed, entrepreneurial work style; ability to work with limited day-to-day oversight, make independent decisions, and escalate appropriately.
Positive energy and a strong sense of care for people, community, and the Moss brand, with the ability to build relationships.
Bachelor’s degree in marketing, communications, hospitality, public relations, or a related field, or an equivalent combination of education and professional experience.
Reliable transportation for travel to hotels, venues, jobsites, community events, and off-site activations throughout the Dallas-Fort Worth area.

Responsibilities

Manage the full lifecycle of Dallas-market corporate events, from strategic planning and budget development through on-site execution and post-event financial reconciliation.
Develop and maintain long-range event timelines that include milestones, vendor deadlines, approvals, and contingency planning.
Build event budgets, track expenses, reconcile final costs, and provide budget transparency to the Events Director and Dallas office leadership.
Manage Dallas event vendors, including issuing RFPs, evaluating proposals, negotiating contracts, and overseeing vendor compliance and attrition risk.
Identify event risks early and develop documented response plans for issues such as weather, vendor reliability, and logistical dependencies.
Prepare post-event reports covering attendance, budget performance, stakeholder feedback, and lessons learned.
Ensure events meet Moss brand standards for visual presentation, guest experience, and execution.
Build and maintain relationships with philanthropic organizations, civic groups, construction industry associations, and community partners in the Dallas-Fort Worth market.
Coordinate Moss participation and membership in local industry organizations, including event attendance, sponsorships, and leadership engagement.
Identify and recommend community partnerships, sponsorships, and charitable initiatives aligned with Moss’s values and strategic priorities.
Coordinate Moss-sponsored community events, volunteer days, and charitable activations, including logistics and on-site representation.
Maintain a community relations calendar and partnership tracker, and develop a tool to track Dallas team members’ community engagement hours.
Source, procure, and manage inventory of branded promotional merchandise and event materials for the Dallas market.
Manage promotional suppliers, assess quality, pricing, and lead times, negotiate terms, and maintain an approved vendor roster.
Ensure promotional selections align with brand guidelines, campaign priorities, and audience needs.
Maintain inventory and distribution records for branded materials, including usage, quantities, and reorder thresholds.
Coordinate Dallas event, community, and promotional programming with office leadership, communications, and marketing teams.
Use and contribute to planning tools, including SharePoint, ClickUp, and Microsoft Office, to maintain accurate project tracking and remote visibility.
Participate in planning and reporting cycles by providing Dallas updates, budget status, and pipeline visibility.
Support ad hoc marketing and communications projects and regional initiatives.