Sr Special Events Specialist- Park & Recreation Department

County of Mecklenburg, NC•Charlotte, NC

7d•$23 - $30•Onsite

About The Position

Mecklenburg County Park and Recreation is excited to welcome a creative and dynamic individual to join our Special Events Office. The Sr Special Events Specialist will be responsible for assisting with planning, organizing, and overseeing events in our parks and recreation facilities. This also includes application processing and accounting procedures. In addition to planning special events and activities to engage Mecklenburg County residents and visitors, they will also be responsible for coordinating events that occur on our park properties. The incumbent will participate in pre-event planning and coordination of interdepartmental resources for internal and external events and functions including entertainment, security, sanitation, food and beverage service, staffing needs, and other logistics. This position will also work closely with external customers who wish to use Park and Recreation venues for public and private events, conducting pre-event planning meetings, site visits, and post-event debriefs. Additionally, the selected candidate will also be responsible for coordinating with all vendors, ensuring that they are informed of venue rules and that all permits, licenses, and certificates of insurance are on file prior to events. This full-time position will work a varying schedule, which may include daytime hours, evenings, and weekends based on special event business needs. Team-Specific Information: Mecklenburg County Park & Recreation’s Special Events Office organizes and hosts many community events, concerts, and festivals each year for our residents and visitors. Meck Sounds Concert Series, Meck Fest, Meck Movies, and our annual Corgi Race are just a few events that are enjoyed throughout the year. We also rent out our facilities to community members for weddings, family reunions, and other special gatherings. By applying to this position, you are eligible to be considered for a similar role, in which you meet the minimum qualifications for, at other Park and Recreation locations should they become available. If you are looking to grow in your career, or transition laterally into a new role, don't miss this opportunity to apply!

Requirements

Minimum of two years of related experience.
Bachelor’s Degree in Park and Recreation Administration, Health and Physical Education, or a related field.
Combination of relevant experience and relevant education accepted: Yes
Requires a valid North Carolina or South Carolina’s Driver’s License and County Driving Privileges; First Aid/CPR
Proficient in various computer applications including Microsoft Office Suite
Special event programming
Applying knowledge through special event planning and facilitation
Developing and enforcing general rules and safety procedure
Managing multiple tasks concurrently
Communicating effectively both orally and in writing
Organizing and presenting demonstrations in area of specialization
Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures
Applied Learning: Assimilating and applying new job-related information in a timely manner
Building Trust: Interacting with others in a way that instills confidence in one’s intentions and those of the organization
Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
Customer Focus: Ensuring that the customer perspective is a driving forces behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organization’s needs
Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
Safety Awareness: Identifying and correcting conditions that affect employee safety; upholding safety standards

Nice To Haves

Community-based special events management experience highly preferred
Experience coordinating movie and/or music licensing
Extensive experience managing all aspects of large-scale special events

Responsibilities

Assist in supervision of special event activities in a recreation center or park facility
Develop, evaluate and lead special event programs and activities in a recreation center or park facility
Provide customer service and handling of funds in a recreation center or park facility through telephone, emails, web site, social media and walk in patrons and customers for information and program registration
Supervise part-time and temporary employees, including scheduling, coaching and annual reviews
Assist with monitoring the Special Event Office budget, contracts and compliance
Develop and coordinate a wide range of events and special programs for a diverse audience
Assist with development of, maintenance repair of equipment and inventory needs
Partner with community leaders to ensure quality special event programs within the community
Secure staffing and/or volunteers for programs
Advertise community events via radio stations, flyers, Public Service Announcements, banner, and internet
Assist with department events
Approve program proposals
Pre-event planning and coordination of interdepartmental resources for events and functions including entertainment, security, sanitation, food and beverage service, staffing needs, facility setup & breakdown, parking, emergency services, signage and other logistics.
Facilitating pre-planning meetings, site visits and post-event debriefs. Ensure all contractors and vendors are properly informed of venue rules and that all permits, licenses, and certificates of insurance are on file prior to the event
Ensure safety of participants/spectators and administer first aid when necessary
Collect fees and taking registrations for special event programs and facility rentals
Handle inquiries and complaints from public
May serve as the Manager on Duty

Benefits

medical, dental, vision, life, short term disability, long term disability, accident, cancer, critical illness, medical bridge and pet insurance
dependent care, healthcare and commuter flexible spending accounts
health savings account
paid holiday, vacation and sick days
near site clinics for preventive care and illnesses
an employee discount program which provides discounts for retail, dining, shopping, travel, tickets and more
an employee assistance program including financial and legal counseling
access to Mecklenburg County fitness and aquatic facilities
paid family leave
tuition reimbursement
a 5% employer match on retirement savings plan contributions
a defined benefit plan for retirement