Sr. Project Specialist

West Pharmaceutical Services • Cidra, PR

4d • Onsite

About The Position

The Sr. Project Specialist manages multiple complex projects simultaneously, ensuring internal and external customer deliverables are met within established timelines, budgets, and resource constraints. The role supports injection mold and/or automated assembly equipment programs and works with cross-functional teams including R&D, Engineering, Procurement, Marketing, Quality, Regulatory, Product Management, and Supply Chain. It may also involve evaluating, designing, and implementing business-process improvements across departments by analyzing workflows and developing strategies to improve operational efficiency.

The position is fully onsite five days per week and requires up to 20% travel. The specialist maintains project plans and documentation, coordinates stakeholders and external partners, monitors risks and progress, and supports implementation of process improvements. The role also requires compliance with company policies and applicable GMP, ISO, HSE, safety, and quality requirements.

Requirements

• Bachelor's degree in Chemistry, Biology, Engineering, or another science-related field, or equivalent experience.
• At least 5 years of professional experience in program management or project engineering within the medical device industry.
• Experience with injection molding and/or automation processes.
• Strong project management skills and practical experience with program execution tasks.
• Successful experience interacting with internal or external customers.
• Knowledge of GMP and ISO requirements.
• Strong written and spoken communication skills in Spanish and English.
• Experience with SAP and MS Project.
• Proficiency with Microsoft Office products, including Excel, Word, PowerPoint, and Outlook.
• Strong analytical and problem-solving skills.
• Experience coordinating and leading cross-functional project teams.
• Ability to comply with company safety and quality policies.
• Ability to work dependably and with attention to detail in a fast-paced, changing environment, under deadlines and interruptions.
• Ability to communicate effectively in writing and orally, make quick decisions, interpret data, speak in front of groups, learn and apply new information or skills, and follow directions and procedures.
• Strong organizational skills, including the ability to plan, prioritize, and achieve goals.
• Ability to work well with others, multitask, meet time constraints, solve problems, prioritize, and make independent, sound judgments.
• Ability to observe and interpret situations, analyze information, and solve problems.
• Ability to routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Nice To Haves

• Certified Project Management Professional (PMP) certification from PMI.

Responsibilities

• Manage project management activities for an operating unit, including coordination with internal and external partners and participation in technical discussions.
• Build and maintain critical paths, milestones, overall program timelines, and budgets.
• Coordinate cross-functional teams and external partners to implement improvements and monitor their effectiveness.
• Document project team meetings and follow up on open action items; proactively identify continuous-improvement opportunities.
• Create and maintain project documentation to communicate project status and progress, including flowcharts, process maps, SOPs, and other materials as needed.
• Analyze existing processes to identify inefficiencies and bottlenecks, and initiate project change alerts for delays, scope changes, or deliverable changes.
• Facilitate after-action reviews to identify successful and unsuccessful project elements.
• Attend tradeshows and other industry gatherings as appropriate.
• Conduct business-process mapping sessions with global teams as needed to document current practices and foster relationships with stakeholders.
• Use data-driven insights to harmonize different approaches and develop strategies for consistent, efficient operations.
• Partner with Process Owners to develop implementation roadmaps and training materials, provide support, and help ensure team members understand and follow new processes.
• Perform other duties as assigned.
• Comply with regulations, policies, work procedures, instructions, and applicable GMP, ISO, HSE, safety, and internal quality requirements.
• Maintain regular, reliable, and punctual attendance and communicate effectively with colleagues and stakeholders.

Benefits

• Community volunteer opportunities through West without Borders and other charitable programs.
• Professional growth opportunities through training programs, tuition assistance, leadership development, and skill-certification initiatives.
• Flexible vacation, personal, and holiday leave.
• Inclusive and collaborative culture that values diversity, equity, and inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior