Sr Project Coordinator
Intuitive•Sunnyvale, CA
About The Position
The Senior Project Coordinator will support complex, cross-functional product development programs within Advanced Engineering. This role ensures timely execution of deliverables across subsystems including Instruments, Vision, Software, and Clinical, with a focus on regulatory and clinical readiness. The coordinator will drive operational efficiency, facilitate governance, and support logistical and tactical workstreams as well as strategic initiatives such as V&V deliverables and regulatory submissions.
Requirements
- Bachelor’s Degree required.
- 5+ years of experience in project coordination or program management within a technical or regulated environment, medical devices experience strongly preferred
- Good organizational and investigative skills; proactive problem solving
- Excellent verbal and written communication skills
- Ability to quickly switch between many different projects
- Familiar with waterfall and SCRUM project management
- Proficient in Word, Excel, PowerPoint, Project, Smartsheet, or other similar tools
- Proficient in ALM tools (such as MKS or Polarion), Oracle/Agile, and JIRA
Nice To Haves
- Masters degree preferred.
- Specialized training in a discipline such as computers and/or planning and scheduling
Responsibilities
- Work with Program Managers tracking project plans, risk management plans, documentation, and tasks
- Succinctly monitor and report status: project milestones, documentation, action items, and deliverables
- Review projects for variances to schedule
- Proactively organize efforts to alleviate bottlenecks and speed execution
- Coordinate activities defined by the Program Manager
- Support/Lead meetings including taking minutes and tracking action items
- Initiate and implement business process improvements when gaps are identified
- Manage milestones and activities across Development, Quality Assurance/Test, and Operations members
- Closely track Verification and Validation protocols and reports for Regulatory submissions
- Strong collaboration and direct participation with Regulatory during final preparations for submissions
- Solid understanding of Quality Systems or Design Controls for Medical Devices
- Agile (ACCS) originator experience initiating ECOs
- Setup Design History File (DHF) structure; work with team to ensure DHFs are updated and accurate
- Coordinate design and phase gate reviews – Assembling presentations, checklists, and action items
- Liaison with Document Control and ECO Change Control Board (CCB) to ensure timely approval
- Familiar with software terminology and software development lifecycle activities and deliverables
- High familiarity tracing documentation in accordance to medical device design control requirements
Benefits
- market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity
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What This Job Offers
Job Type
Full-time
Career Level
Senior
