Sr Program Project Coordinator

Stanford Health Care • Newark, NJ

1d • $47 - $62 • Onsite

About The Position

This role is for a Sr Program Project Coordinator within the Facilities Services division at Stanford Health Care. The coordinator will manage daily project activities, support senior project managers, and execute complex, organization-wide projects. This includes coordinating space planning, facilities construction, logistics, compliance, and clinic operational planning. The role also involves independently managing smaller projects, leading project teams, resolving issues, identifying risks, providing schedule updates, and exercising financial responsibility. The Facilities Services division enhances health through leadership, collaboration, and innovation, offering essential non-clinical support 24/7. The Facilities Infrastructure & Safety (FIS) business unit ensures the safety, security, and operational integrity of Stanford Health Care facilities, managing disaster preparedness and building systems. Facilities Administration and Operations (FAO) drives strategic alignment and continuous improvement across operational functions.

Requirements

• Progressively responsible and directly related work experience, 5 years preferred.
• Strong skills in project scheduling utilizing a project management tool such as MS Project, Primavera, etc., 5 years preferred.
• Experience with medium- to large projects, 3 years required.
• Excellent communication and project management skills, 3 years required.
• Expert skill-level in using Microsoft products (Word, Excel, PowerPoint, Visio, etc.), 7 years required.
• Ability to communicate vetted information at all levels of the organization and with internal/external vendors.
• Ability to be highly- and multi- task focused while managing multiple tasks and projects simultaneously across various platforms.
• Ability to understand information flow and solve problems under pressure.
• Ability to manage conflict resolution.
• Ability to adapt and troubleshoot in a unique and quickly changing, fast-paced environment.
• Ability to work with ambiguity.
• Expert with Outlook scheduling, web ex, telepresence and other technology.
• Experience working in a team environment
• Experience interacting with senior and executive level staff.
• Experience managing work and relationships in a volatile environment.
• Experience with various project management tools and other resources available across the department/organization.
• Experience managing individuals and project teams.
• Excellent relationship building and stakeholder management skills.
• Independent, critical thinker.
• Demonstration of advanced written, verbal communication and facilitation skills.
• Active contribution and process improvement to the foundation of the department.
• Read, understand, comprehend instructions with minimal directions.
• Understand and respond to multiple personalities and work/management styles.
• Resource management/utilization knowledge in projects.
• Financial and business acumen.
• Demonstrates advanced proficiency in the specific tools that are available and required as part of the organizations project management information system.
• Advanced ability to ensure that effective project tools are in place to monitor project performance.
• Advanced capability at providing effective performance reporting for the customer and company in order to monitor the progress of the project.

Nice To Haves

• Bachelor’s degree or five years of applicable experience from an accredited institution.

Responsibilities

• Independently manages smaller scale projects.
• Solely responsible for project outcomes and successful execution of activations related to opening.
• Provides direction to project team members, determines and plans day-to-day project activities and apportions project work among team members.
• Ensures project team members have the tools, processes and standard work necessary to complete activities.
• Working from project plans, identifies task owners and schedules and provides day-to-day coordination of project related tasks.
• Identifies potential problems/impediments and resolves as appropriate.
• Keeps the project focused on its objectives.
• Identifies missed deadlines, assesses impact and appropriate mitigation efforts.
• Identifies interdependencies and adjusts timetables/tools as necessary.
• Works with affected parties to ensure satisfactory project completion.
• Plan and develop the initial project schedule, making certain that all scheduling conflicts are resolved.
• Use independent judgement in triaging critical issues, escalations and action items.
• Updates Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool.
• Coordinate and independently lead and manage project committees, workgroups, taskforce and other project meetings.
• Responsible for complex scheduling activities.
• Prepare materials for meetings and education sessions.
• Orchestrates and oversees the execution of project special events (dress rehearsals, mock surveys, mock moves, first patient day).
• Provides input on and determines resourcing needs.
• Identifies budget issues and works with Financial Analysts as needed.
• Works with representatives from operational departments to ensure that quality work is completed on a timely basis.
• Responsible for on-going communications and project updates.
• Serves as the source of truth on communications related to the project.
• Drafts on-going and ad hoc communications and newsletters.
• Maintains communication links to all relevant parties and to project logistics and calendars including project renderings, presentations, meeting notes, action items, project schedules, etc.
• Provide updates to internal and external communications re: shared workplans.
• Tracks and audits schedules and deadlines.
• Maintains document version control.

Benefits

• Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed