Sr. Program Coordinator

University of Miami•Coral Gables, FL

6d•Onsite

About The Position

The University of Miami School of Communication has an exciting opportunity for a full time Sr. Program Coordinator to work in Coral Gables, FL. Reporting to the Chair of an academic department, with a dotted-line reporting relationship to the Director, Business Operations, the Sr. Program Coordinator oversees operations for a department of the School of Communication.

Requirements

High School degree required
Minimum 3 years of relevant experience required
Excellent customer service, communications (verbal/written), and interpersonal skills required
Knowledge of business and management principles
Ability to direct, manage, implement, and evaluate department operations
Ability to establish department goals, and objectives that support the strategic plan
Ability to effectively plan, delegate and/or supervise the work of others
Ability to lead, motivate, develop, and train others
Ability to adapt to new and evolving school and university procedures and practices
Microsoft Office to include Word, Excel, and PowerPoint.

Nice To Haves

bachelor’s degree preferred
5+ years preferred
Experience in marketing, graphic designs, eCommunication, etc., or ability to oversee student workers with these skills.
Any relevant education, certifications and/or work experience may be considered.

Responsibilities

Assists with managing the department and UMTV budgets by monitoring expenditures and orienting the chair monthly and as needed.
Processes department and UMTV expenditures and coordinates with the school’s business office.
Works with other areas of the school (marketing, internships, etc.) to increase department visibility.
Assists with faculty recruitment, reappointment, promotion and tenure, and hiring and processing of payroll for part-time faculty and student workers.
Works proactively in collaboration with a team that includes professors, school administration and staff in support of department and school goals.
Serves as a liaison in support of faculty and students.
Serves as main point of contact for students on administrative matters and assists with inquiries including but not limited to general program information, registration forms, internships, and student organizations.
Trains and supervises work studies on office needs, procedures and processes including outreach, event management and support for chair and faculty when needed.
Onboards new fulltime faculty and works with chair to ensure they have support to learn about school and university resources and processes.
Onboards new part-time faculty and works with associate chair to ensure they have support to learn about school and university resources and processes.
Coordinates logistics for department events and activities, liaising with the school staff team.
Coordinates meetings with faculty, students, and community groups.
Takes minutes when required in faculty meetings.
Coordinates guest visits, including but not limited to, guest speakers, visiting scholars and visiting faculty.
Supports department communications, including email, posters, and social media.
Identifies new needs and emerging issues and develops new programs, initiatives, and resources.
Maintains office space and ensures visitors are attended to.
Maintains supplies, technological repairs, facilities requests, and service requests.
Orients faculty in the preparation of travel arrangements.
Ensures compliance with applicable University policies and procedures.
Handles purchasing, reimbursement, credit card and interdepartmental transactions for the department, faculty, and students.
Serves as the departmental liaison with facilities administration and housekeeping to ensure that departmental facilities are appropriately maintained.
Orients and supports department faculty and the business office on external grant applications when needed.
Hiring and payroll processing for fulltime and parttime faculty.
Reconciliation of budget.
Hiring and payroll for part-time faculty each semester.
Hiring, processing and purchasing out of new faculty startup funds.
Orientation and operational support for full-time faculty, including travel, grant applications, occasional work study support, etc.
Coordinating large-scale department initiatives, including High School Journalism Summer Workshop, Podcasting Workshop, Research Symposia, Lecture Series and others that are under development.
Managing department magazine/digital subscriptions.
Assisting with department student organizations.
Assisting with academic assessment.
Other duties as assigned.

Benefits

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully.
United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer.
Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
The mission of the University of Miami is to transform lives through education, research, innovation, and service.
A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.
Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.