Sr. Human Resources Coordinator

Endologix • , CA

9d • $70,000 - $80,000 • Hybrid

About The Position

The Sr. Human Resources Coordinator provides operational and administrative support across all areas of Human Resources. This role serves as a key point of support for the HR team and employees, helping facilitate day-to-day HR operations, onboarding activities, employee programs, communications, records management, and special projects. The ideal candidate is highly organized, detail-oriented, customer-service focused, and comfortable managing multiple priorities while maintaining confidentiality.

Requirements

• Associates degree or one+ years of equivalent experience in Human Resources.
• Minimum of 2 years of Human Resources experience, preferably in California.
• Experience supporting pre-employment and employee onboarding, HR administration, benefits, and compliance processes.
• Experience maintaining employee files and HR records.
• Experience working with HRIS systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with HRIS systems such as UKG, ADP, Workday, or similar.
• Proficiency with Visio or equivalent organizational chart software.
• Ability to create surveys and analyze basic survey results.
• Excellent written and verbal communication skills.
• Strong customer service orientation.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and exercise good judgment.
• Strong organizational and project management skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Self-starter with a proactive approach to problem solving.

Nice To Haves

• Experience supporting handbook maintenance, job descriptions, and organizational charts preferred.
• Strong working knowledge of California employment laws, wage and hour requirements, leave and accommodation basics, and HR best practices

Responsibilities

• Monitor and help manage the HR shared inbox, routing inquiries and requests to the appropriate HR team members.
• Serve as an initial point of contact for employee and manager questions.
• Open, sort, and distribute incoming mail and HR-related correspondence.
• Assist with HR communications, employee announcements, and company-wide memos and update quarterly slides and work with IT.
• Support site and company-wide events, as needed.
• Maintain employee files and ensure documentation is organized, accurate, and compliant.
• Support general HR administrative activities and special projects as assigned.
• Coordinate new hire onboarding activities and support new hire orientations.
• Prepare onboarding materials and ensure completion of required documentation.
• Enter new hire information in UKG for Temporary Employees.
• Send monthly onboarding communications and reminders to new employees.
• Register employees in company-sponsored programs such as Noom, WalkingSpree, and other employee initiatives.
• Partner with hiring managers and HR team members to help deliver a positive employee experience.
• Support offboarding activities, and temporary worker administration.
• Create and maintain HR Standard Operating Procedures (SOPs) and process documentation using Scribe and other documentation tools.
• Update and maintain organizational charts and reporting structures using Visio or similar software.
• Support document rebranding, formatting, and template standardization efforts.
• Assist with employee handbook updates and policy revisions.
• Help maintain and organize HR forms, policies, guides and department resources.
• Administratively support employee status changes.
• Prepare, launch, and administer employee surveys.
• Compile survey results and assist with reporting and analysis.
• Assist with company events and employee experience programs as needed.
• Organize and digitize personnel files and other HR documentation and records.
• Ensure paper records are properly scanned, indexed, and maintained electronically.
• Maintain confidential HR files in accordance with company policies and legal requirements.
• Support file management and document retention activities across the HR function.

Benefits

• Base salary of $70K/yr-$80K/yr
• Discretionary bonus
• Equity participation as approved by Board of Directors (4-year vesting schedule)
• Comprehensive health, dental, and vision insurance plans
• Flexible Health Savings Accounts (HSAs) and/or Flexible Spending Accounts (FSAs)
• Generous paid time off (vacation, sick leave, holidays, and flexible time off that is available for Exempt employees)
• 401(k) retirement plan with company match
• Flexible work arrangements, such as hybrid or remote work for many of our positions
• Employee wellness initiatives, mental health resources, and Employee Assistance Program (EAP)
• Employee recognition programs and awards
• Commuter benefits or transportation stipends

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree