Human Resources Coordinator

Ergon, Inc - Refining & Marketing•Vicksburg, MS

19h•Onsite

About The Position

Provide administrative and operational support to the Human Resources department across key functions including recruitment, onboarding, employee records, benefits administration, and compliance. The HR Coordinator is responsible for the accurate and timely processing of payroll for all refinery employees, utilizing the Kronos workforce management system. This role ensures compliance with federal, state, and local payroll regulations, maintains accurate payroll records, and provides excellent service to employees regarding payroll-related inquiries while supporting Ergon's "Doing Right" culture of Respect, Integrity, Result, Humility, and Trust.

Requirements

Associate's or Bachelor's degree in Human Resources, Business Administration preferred, or related field (or equivalent combination of education and experience).
0–2 years of HR or administrative experience, preferably in a corporate environment.
Basic understanding of HR policies and employment law fundamentals.
Computer experience required in Microsoft Windows and Microsoft Office programs including Outlook, Excel, and Word with the ability to learn new computer programs as related to Job responsibilities.
Excellent communication and organizational skills.
The ability to provide and comprehend written and verbal instructions.
The ability to learn and understand basic refining principles as related to charge and yield, shift work, and shift scheduling.
The ability to work as part of a team to accomplish projected goals.

Responsibilities

Compliance with all applicable privacy laws and company policies regarding data protection is required.
Coordinate HR processes and share information with HR team members.
Schedule interviews and facilitate recruitment activities with hiring managers.
Ensure timely processing of employee data with payroll and benefits teams.
Schedule interviews and communicate hiring process updates to job applicants.
Resolve employee questions or issues with benefits vendors.
Maintain accurate tracking and reporting of all payroll and leave (vacation, sick, etc.) for all hourly personnel.
Verify timecards, SchedulePro and e-log information submitted by employees ensuring that time submitted is accurate and consistent in all systems.
Serve as Department Administrator for Kronos and SchedulePro.
Generate and distribute reports monthly on overtime, sick leave, attendance, vacation time usage and turnover.
Work closely with Managers and Supervisors to maintain vacation schedule including assigning new employees, changing shift schedules, positions, updating training schedule, and publishing new schedules.
Utilize employee recap report from E-Log to maintain and update Kronos with accurate employee time, vacation and sick leave accruals for all hourly personnel.
Work closely with L&D to limit scheduling employees outside their shift.
Work with refinery personnel to ensure data provided is accurate and timely.
Work closely with Corporate payroll to ensure accuracy of payroll.
Identify, escalate and track system issues until proper resolution.
Serve as a back up to the front desk.
Perform other duties as assigned by the HR Manager.