Sr. Finance Grants Analyst
About The Position
Bet Tzedek Legal Services is seeking a Sr. Finance Grants Analyst to join its Finance team. Reporting directly to the Sr. Director, Grants Management and working closely with the finance management team, this role leads grant billing and supports grant accounting and revenue-cycle operations within the Finance & Accounting department. The successful candidate will execute grant invoicing, accounts receivable, collections, revenue reconciliation, and fiscal reporting accurately and efficiently. The position exercises independent judgment in supporting grant fiscal compliance, processing subrecipient invoices, and resolving billing and payment issues with funders. It also collaborates with the Sr. Financial Analyst responsible for FP&A to align billing, grant expenditures, allocations, and financial reporting. The position is eligible for Bet Tzedek Legal Services’ hybrid/remote workplace designation. The primary workplace is the organization’s offices; at the immediate supervisor’s discretion, the employee may work remotely or may be required to work at other locations depending on workload and business needs. Candidates must be located in Southern California and able to commute if needed. All positions are subject to funding, and ongoing funding or employment cannot be assured.
Requirements
- BS in Business or Accounting, or equivalent; may be combined with or substituted by extensive previous experience.
- At least 5 years of verifiable grant accounting and revenue-cycle experience, including grant billing, accounts receivable, collections, reconciliations, fiscal compliance, and subrecipient invoice review.
- Advanced Microsoft Excel skills and experience managing financial or grants databases.
- At least 5 years of work experience in a nonprofit organization.
- Demonstrate an understanding of and personal commitment to Bet Tzedek’s Core Values: Leadership, Community, and Innovation.
- Must be located in Southern California and able to commute if needed.
Responsibilities
- Lead grant billing by coordinating billing schedules, reviewing supporting documentation, and preparing and submitting accurate invoices and reimbursement requests by funder deadlines.
- Manage grant accounts receivable and collections; monitor aging, track outstanding invoices and payments, and escalate overdue balances and collection risks to the Sr. Director.
- Perform grant accounting and month-end reconciliations; prepare supporting schedules and proposed entries for accrued revenue, accounts receivable, deferred revenue, and revenue adjustments in coordination with Accounting.
- Work with funders to resolve billing discrepancies, rejected invoices, documentation requests, and payment delays, and track issues through resolution.
- Monitor grant fiscal compliance with award terms, approved budgets, cost allowability, supporting documentation, and reporting requirements; identify exceptions and coordinate corrective follow-up.
- Review and process subrecipient invoices, verify costs against subaward budgets, terms, and required documentation, resolve discrepancies, and coordinate approved invoices with Accounts Payable.
- Validate monthly staff, shared cost, and indirect cost allocations used in grant billing; coordinate discrepancies and adjustments with the Sr. Financial Analyst and Accounting.
- Collaborate with the Sr. Financial Analyst on budget-to-actual reviews, funding utilization, and grant closeouts; provide billing, receivable, and revenue data to support forecasting and financial planning.
- Maintain Airtable billing workflows and FE Nxt queries, reports, and import tools; reconcile billing records to the general ledger and track submissions, payments, and outstanding balances.
- Coordinate grant billing procedures, review checklists, and coverage; provide technical guidance and follow up with internal teams on missing information and billing deadlines.
- Support the Sr. Director in day-to-day oversight and mentorship of the Finance Grants Analyst through technical guidance, training, work review, and coordination of priorities and deadlines.
- Support funder audits, fiscal monitoring, and grant closeouts with billing records, receivable reconciliations, subrecipient invoice documentation, and expenditure schedules.
- Perform other finance and accounting duties as assigned.
Benefits
- A generous number of paid holidays, vacation, and sick days annually.
- Personal and floating holidays.
- Compensatory time for exempt employees.
- Medical, dental, vision, chiropractic, and acupuncture coverage for employees and dependents, with office visit co-pay reimbursement for HMO enrollees.
- Life and accidental death and dismemberment (AD&D) insurance, long-term disability insurance, and Employee Assistance Plan.
- Voluntary employee-contributed life/AD&D, accident, critical illness, hospital confinement, and pet insurance.
- Employee-contributed 403(b) plan.
- Employer-contributed profit-sharing plan.
- Healthcare and childcare flexible spending accounts.
- Commuter transit and/or parking benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
