Sr. Facilities Specialist

Cadence Design Systems•Austin, TX

About The Position

The Sr. Facilities Specialist supports workplace experience and daily facilities operations, space planning, vendor management, procurement, landlord relations, health and safety, sustainability data collection, and technical maintenance. The role responds to employee facilities requests, prepares workspaces for new hires, maintains shared areas, manages mail and office supplies, and coordinates furniture moves and event configurations. It also oversees service providers and financial administration, coordinates building repairs and emergency responses, and provides regional facilities support.

Requirements

2–4 years of experience in facilities maintenance, workplace operations, or premium corporate hospitality environments.
High school diploma or GED.
Proficiency with Microsoft Office, facility management software, and workplace ticket queues.
General knowledge of basic building systems, including HVAC, plumbing, and electrical systems.
Excellent communication skills for interacting with software engineers, company executives, and third-party vendors.
Ability to lift up to 50 lbs. and comfortably perform physical, on-the-floor office tasks.

Nice To Haves

High-tech or Class A office experience.
Associate degree or higher in business, facilities management, or a related field.
Professional certification, such as IFMA FMP/CFM or LEED Green Associate.

Responsibilities

Oversee the Facilities ticketing queue and respond to employee requests involving temperature, desks, lighting, equipment, ergonomics, and workplace comfort.
Manage weekly new-hire logistics, including security badge photos, workstation setup, and office tours.
Conduct morning and afternoon walkthroughs of conference rooms, copier/printer stations, and breakrooms; keep them clean, stocked, and organized.
Manage incoming and outgoing mail and sort and ship packages as needed.
Represent the Real Estate & Facilities team in Site Leadership Team meetings.
Maximize space layout efficiency, coordinate internal desk moves, maintain space-management data, and provide monthly reports to leadership.
Set up workstations and configure flexible training or all-hands areas for corporate events.
Oversee vendors for data center HVAC, courier services, vending, and furniture, ensuring quality and minimal business disruption.
Monitor and order office supplies, kitchen and vending snacks, coffee, and beverages.
Submit purchase requests, track invoices, process vendor payments against Purchase Orders as required, and maintain service contracts and compliance documents.
Coordinate with building engineers to resolve lease-covered structural, mechanical, plumbing, and janitorial issues.
Lead the on-site Emergency Response Team, coordinate external safety certifications, and participate in landlord-led annual fire drills.
Remain on-call 24/7 for building alarms, safety alerts, and urgent maintenance disruptions.
Collect and provide utility data from regional landlords to the Sustainability Team and coordinate with remote Central Region offices as needed.
Work with building engineers to troubleshoot and guide repairs to HVAC, plumbing, electrical, and mechanical systems.
Promote and enforce safe work practices aligned with OSHA guidance and standard safety regulations.